Administrative Assistant

Ukpeagvik Inupiat Corporation Oklahoma City , OK 73113

Posted 3 months ago

ADMINISTRATIVE ASSISTANTS (PHMSA-19-1905-W):

Bowhead is seeking to network with Administrative Assistants of various levels for potential work in Oklahoma City, OK for the Department of Transportation. This work is pending award and not currently funded but is expected to be awarded in early 2020.

Administrative Assistant IV duties and responsibilities:

  • Must have at least five (5+) years of experience performing office administration duties with minimal supervision

  • Must be able to accurately type 35 WPM or above

  • Must have excellent skills in current Microsoft products such as PowerPoint, Word, Excel, Outlook, Skype, Access, SQL, SharePoint, current web browsers (i.e. Internet Explorer, Google Chrome); must also be proficient in Adobe Acrobat, scheduling and navigating conference applications (i.e. Adobe Connect, PolyCom VTC), automated administrative tracking systems (i.e. travel management, time and attendance) and other work-related data entry systems

  • Must have familiarity with the Government Style Manual and be able to serve as the subject matter expert in grammar, spelling, punctuation and preparation/proof reading of all standard and executive level office documents

  • Must have significant experience communicating with individuals of all levels both orally and in writing

Administrative Assistant III duties and responsibilities:

  • Must have at least three to four (3 to 4) years of experience performing administrative tasks supporting senior-level and office staff

  • Must have prior experience in office operations and supervising less experienced administrative staff

  • Must have advanced computer skills and internet research skills

  • Must have experience with handling confidential matters

Administrative Assistant II duties and responsibilities:

  • May be tasked with special assignments requiring planning and multi-tasking abilities

  • Must have at least two (2+) years of government office work and office procedures

  • Must have working knowledge and experience in performing computer data entry, word processing, presentation graphics preparation and developing spreadsheets using appropriate software

  • Must be capable of handling various situations, problems and deviations in office procedures as priorities, policies and goals may change

Requirements A High School Diploma or equivalent is required at a minimum however, an Associate's or Bachelor's degree is preferred

  • Qualified candidates must have Administrative Assistant experience commiserate with the level of position

  • Intermediate to advanced level skills in Microsoft Office software suite - Word, Excel, Outlook, PowerPoint

  • Ability to communicate effectively with all levels of employees and outside contacts

  • Strong interpersonal skills and good judgment with the ability to work alone or as part of a team

SECURITY CLEARANCE REQUIRED: Must be able to obtain a DOT clearance at the Public Trust level. US Citizenship is a requirement for DOT Public Trust clearance.

Applicants may be subject to a pre-employment drug & alcohol screening and/or random drug screen, and must follow UIC's Non-DOT Drug & Alcohol Testing Program requirements. If the position requires, an applicant must pass a pre-employment criminal background history check. All post-secondary education listed on the applicant's resume/application may be subject to verification.

Where driving may be required or where a rental car must be obtained for business travel purposes, applicants must have a valid driver license for this position and will be subject to verification. In addition, the applicant must pass an in-house, online, driving course to be authorized to drive for company purposes.

UIC is an equal opportunity employer. We evaluate qualified applicants without regard to race, age, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other protected characteristics EOE/AA/M/F/D/V. In furtherance, pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and federal contractual requirements, UIC and its subsidiaries may legally grant certain preference in employment opportunities to UIC Shareholders and their Descendants, based on the provisions contained within The Alaska Native Claims Settlement Act.

All candidates must apply online at www.uicalaska.com, and submit a completed application for all positions they wish to be considered. Once the employment application has been completed and submitted, any changes to the application after submission may not be reviewed. Please contact a UIC HR Recruiter if you have made a significant change to your application. In accordance with the Americans with Disabilities Act of 1990 (ADA), persons unable to complete an online application should contact UIC Human Resources for assistance (https://uicalaska.com/careers/recruitment/).

UIC Government Services (UICGS / Bowhead) provides innovative business solutions to federal and commercial customers in the areas of engineering, maintenance services, information technology, program support, logistics/base support, and procurement. Collectively, the fast-growing Bowhead Family of Companies offers a breadth of services which are performed with a focus on quality results. Headquartered in Springfield, VA, we are a fast-growing, multi-million-dollar corporation recognized as one of the top 25 8(a) companies for government contracting.

Link to Apply:

https://rn21.ultipro.com/UKP1001/JobBoard/JobDetails.aspx?__ID=*1CF9F45B577F1CB3

UIC and its Family of Companies is an equal opportunity employer. We evaluate qualified applicants without regard to race, age, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other protected characteristics EOE/AA/M/F/D/V. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.Please view Equal Employment Opportunity Posters provided by OFCCP here.The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

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Administrative Assistant

Ukpeagvik Inupiat Corporation