Administrative Assistant

Job Opening ID: 69031

Reports To: Admin Officer III

Working Title: ADMINISTRATIVE ASSISTANT

Department: DOM Gastroenterology

Bargaining Unit: CX

FLSA: Non-Exempt

Payroll Job Code: 004722

Job Location: UCI Campus- Irvine

Percent of Time: 100%

Work Schedule: 8-5, M-F

Employee Class: Career

Position Summary:

• Under general direction of the Gastroenterology Division MSO, incumbent is responsible for policy analysis and interpretation and problem solving responsibilities that require on-going interaction with all levels of University, Medical Center.. Incumbent functions as a GI Division resource to all faculty.

Total Compensation:

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

The expected pay range for this recruitment is $27.34 - $32.84 (Hourly Rate). The Full Salary Range for the salary grade this position is assigned to is $27.34 - $39.18 (Hourly Rate).

Department Website:

https://www.medicine.uci.edu/gastroenterology/

Required:

• Strong organizational and communication skills

• Excellent judgment and problem-solving skills.

• Demonstrated interpersonal skills necessary to establish and maintain a cooperative working relationship with administrators, faculty, staff, vendors and other constituencies inside and outside of the organization.

• Professional experience, business acumen, and integrity to effectively serve and represent the department.

• Excellent oral and written communication skills, using proper English and grammar.

• Proven ability to work independently and carry out assigned tasks reliably and accurately with only general direction.

• Ability to maintain confidentiality of financial, personnel and payroll information.

• Ability to collect and analyze data and make effective related recommendations

• Computer skills (Excel, Microsoft Word, Powerpoint, Access)

• Bachelor's degree or equivalent work experience

• Typical market education and years of experience: 3 - 5 years with BA/BS or equivalent experience

Preferred:

• Previous UC system experience

• Ability to analyze complex administrative problems involving long-range strategic planning, and resource and space allocation

• Experience working in a medical/clinical setting is preferred.

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan

• Legal Right to work in the United States

• Vaccination Policies

• Smoking and Tobacco Policy

• Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act

• E-Verify

• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu