Administrative Assistant

Trademark Mechanical Spokane , WA 99201

Posted 2 months ago

Trademark Mechanical Heating & Air Conditioning in Spokane, WA is an established HVAC company providing commercial and residential services to communities across the Inland Northwest. We currently are looking for a poised and professional Administrative Assistant to contribute to the success of amazing team.

Job Description:You will be an essential part of our Spokane WA interoffice team. The ideal candidate will have a keen eye for detail, be highly organized, and be able to handle multiple projects at once. Experience with Washington HVAC regulations is extremely helpful.

If you are looking for a company where the quality of your work matters, where you are treated as family, and where you can build a lifetime career, we'd like to hear from you!

Job Duties:

  • Complete and organize job files

  • Compile job specific documents and billing submittals

  • Apply for permits and manage final inspection schedule

  • Prepare subcontractor qualification forms as needed

  • Compile safety and submittal documentation

  • Assist in the preparation of regularly scheduled reports

  • Maintain electronic filing structure for invoices and packing slips

  • Prepare residential customer install documents and confirm payment details

  • Manage product registration and service warranty documentation

  • Act as the point of contact for internal and external clients

Required Qualifications:

  • Proven experience as an Administrative Assistant

  • Answer and direct phone calls

  • Working knowledge of office equipment, like printers, multi-line phone systems and fax machines

  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

  • Excellent time management skills and the ability to prioritize work

  • Attention to detail and problem solving skills

  • Excellent written and verbal communication skills

  • Strong organizational skills with the ability to multi-task

  • High School diploma or equivalent

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Administrative Assistant

Trademark Mechanical