Trademark Mechanical Heating & Air Conditioning in Spokane, WA is an established HVAC company providing commercial and residential services to communities across the Inland Northwest. We currently are looking for a poised and professional Administrative Assistant to contribute to the success of amazing team.
Job Description:You will be an essential part of our Spokane WA interoffice team. The ideal candidate will have a keen eye for detail, be highly organized, and be able to handle multiple projects at once. Experience with Washington HVAC regulations is extremely helpful.
If you are looking for a company where the quality of your work matters, where you are treated as family, and where you can build a lifetime career, we'd like to hear from you!
Complete and organize job files
Compile job specific documents and billing submittals
Apply for permits and manage final inspection schedule
Prepare subcontractor qualification forms as needed
Compile safety and submittal documentation
Assist in the preparation of regularly scheduled reports
Maintain electronic filing structure for invoices and packing slips
Prepare residential customer install documents and confirm payment details
Manage product registration and service warranty documentation
Act as the point of contact for internal and external clients
Proven experience as an Administrative Assistant
Answer and direct phone calls
Working knowledge of office equipment, like printers, multi-line phone systems and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
High School diploma or equivalent