Administrative Assistant

Touro New Orleans , LA 70130

Posted 3 days ago

POSITION TITLE:# ADMINISTRATIVE ASSISTANT POSITION SUMMARY: The Administrative Assistant will provide administrative support to senior revenue cycle leadership at LCMC by ensuring all administrative tasks are efficiently and effectively implemented.# Must have strong interpersonal skills, ability to manage multiple tasks at once and wide breadth of experience managing clerical responsibilities and a variety of other tasks.

JOB SPECIFICATIONS: Education: Minimum Required:# High school diploma Preferred:# Bachelor#s degree Experience: Minimum Required:# 1-year relevant office experience in healthcare Preferred:# 2 years previous internal experience Special Skills/Training:

Minimum Required:# Ability to effectively collaborate with physicians and managerial staff at all levels. Excellent verbal and written communications skills. Ability to utilize Microsoft such as Word, Excel, PowerPoint, Outlook, and other software.

In addition, the ability to learn various computer programs. POSITION DUTIES: Secretarial and receptionist duties for multiple professionals.

Performs secretarial tasks for multiple professionals and managers in the department to support department operations. Prepares, edits and proofreads letters, memoranda, reports, contracts, forms, documents and other materials from draft or standard formats using basic features of MS Word.# Prepares large mailing projects using merge function to create labels, collates materials, and prepares envelopes for mailing. Compiles meeting agenda, gathering information (often high confidential nature) from multiple sources and ensures that materials are assembled and distributed in a timely manner.

Performs Office Management duties Organizes and maintains department files and ensures that all materials are filed accurately and in a timely manner.# Maintains confidentiality of information. Enters data into spreadsheets or existing databases.# Runs and distributes routine reports.# Maintains list and logs. Assists with payment processing of requisitions, invoices, and POs for the department.

Coordinates internal and external meetings arrangements, including invitations and registration process, facilities, catering and logistics, as well as travel and hotel arrangements as needed. Acts as clerical support to facilitate smooth operation of department. Sorts and distributes department mail.

Maintains, monitors, and orders office supplies, letterhead and envelops. Schedules conference rooms and coordinate internal and external meeting arrangements. Assists with time management (i.e. calendar), ensuring that meetings begin and end on time, building in travel time into schedule and minimizing interruptions.

Performs a variety of other clerical tasks including but not limited to: makes copes, send and receive faxes, contract travel agent to make travel arrangements Serves as back up receptionist Serves as first point of contact for visitors and callers to the department. Answers and screens telephone calls and takes accurate messages. Responds to inquiries from callers and visitors or refers to department staff.

The above statements reflect the general duties considered necessary to describe the principal functions of the job as identified and should not be considered a detailed description of all the work requirements that may be inherent to the position. LCMC Health is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status or any other characteristic protected by law.

POSITION TITLE: ADMINISTRATIVE ASSISTANT

POSITION SUMMARY:

The Administrative Assistant will provide administrative support to senior revenue cycle leadership at LCMC by ensuring all administrative tasks are efficiently and effectively implemented. Must have strong interpersonal skills, ability to manage multiple tasks at once and wide breadth of experience managing clerical responsibilities and a variety of other tasks.

JOB SPECIFICATIONS:

Education:

Minimum Required:

High school diploma

Preferred:

Bachelor's degree

Experience:

Minimum Required: 1-year relevant office experience in healthcare

Preferred: 2 years previous internal experience

Special Skills/Training:

Minimum Required:

Ability to effectively collaborate with physicians and managerial staff at all levels.

Excellent verbal and written communications skills.

Ability to utilize Microsoft such as Word, Excel, PowerPoint, Outlook, and other software.

In addition, the ability to learn various computer programs.

POSITION DUTIES:

Secretarial and receptionist duties for multiple professionals.

  • Performs secretarial tasks for multiple professionals and managers in the department to support department operations.

  • Prepares, edits and proofreads letters, memoranda, reports, contracts, forms, documents and other materials from draft or standard formats using basic features of MS Word.

  • Prepares large mailing projects using merge function to create labels, collates materials, and prepares envelopes for mailing.

  • Compiles meeting agenda, gathering information (often high confidential nature) from multiple sources and ensures that materials are assembled and distributed in a timely manner.

Performs Office Management duties

  • Organizes and maintains department files and ensures that all materials are filed accurately and in a timely manner. Maintains confidentiality of information.

  • Enters data into spreadsheets or existing databases. Runs and distributes routine reports. Maintains list and logs.

  • Assists with payment processing of requisitions, invoices, and POs for the department.

  • Coordinates internal and external meetings arrangements, including invitations and registration process, facilities, catering and logistics, as well as travel and hotel arrangements as needed.

Acts as clerical support to facilitate smooth operation of department.

  • Sorts and distributes department mail.

  • Maintains, monitors, and orders office supplies, letterhead and envelops.

  • Schedules conference rooms and coordinate internal and external meeting arrangements.

  • Assists with time management (i.e. calendar), ensuring that meetings begin and end on time, building in travel time into schedule and minimizing interruptions.

  • Performs a variety of other clerical tasks including but not limited to: makes copes, send and receive faxes, contract travel agent to make travel arrangements

Serves as back up receptionist

  • Serves as first point of contact for visitors and callers to the department.

  • Answers and screens telephone calls and takes accurate messages.

  • Responds to inquiries from callers and visitors or refers to department staff.

The above statements reflect the general duties considered necessary to describe the principal functions of the job as identified and should not be considered a detailed description of all the work requirements that may be inherent to the position.

LCMC Health is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status or any other characteristic protected by law.



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Administrative Assistant

Touro