Administrative Assistant

Touro New Orleans , LA 70130

Posted 2 weeks ago

University Medical Center New Orleans is the academic#medical center of LCMC Health and the ultimate expression of a 275-year legacy of serving the people of New Orleans and South Louisiana. With our academic partners, including Louisiana State University and Tulane University Schools of Medicine, we are training the next generation of healthcare professionals and leading research to find tomorrow#s cures and treatments.

From expert primary care and the widest variety of specialty care to cutting edge emergency care and the region#s only Level 1 Trauma Center, UMC offers the area the widest breadth of healthcare services. Click here to view our state-of-the-art facility. # We are looking for medical professionals who are just as passionate as we are about providing the best medical care in the safest environment. We are an equal opportunity employer that values diversity in the workplace.

Whether you#re a seasoned healthcare professional or just starting out, a career at UMC places you at the center of a dynamic community of providers, learners and staff with a singular focus on patient-centric care.# We offer a state-of-the-art facility with breakthrough technology, and professionals committed to helping our community become healthier. This job description is intended to describe the general nature and level of the work being performed by people assigned to this work. This is not an exhaustive list of all duties and responsibilities.

University Medical Center reserves the right to amend and change responsibilities to meet organizational needs as necessary. POSITION SUMMARY:The Administrative Assistant will provide administrative support to the general organizational operations of perioperative services.


POSITION DUTIES:


Performs secretarial tasks for multiple professionals and supervisors/managers in the department to support department operations: Types letters, memoranda, reports, contracts, forms, manuals, documents and other materials from drafts or standard formats using basic features of MS Word.

Proofreads and corrects completed work. Coordinates committee activities, meetings,schedules , recording and transcription of meetings inclusive of Professional Advisory Board, QA/QI Committee, Health Utilization Review Committee, weekly recap meetings and monthly staff meetings. Organizes and maintains department files and ensures that all materials are filed accurately and in a timely manner.

Maintains confidentiality of information. Enters data into spreadsheets or existing databases including referrals and verbal orders. Runs and distributes routine reports. Maintains lists and logs.


Provides clerical support to facilitate smooth operation of the department:


Sorts and distributes department mail and answers routine correspondence on own initiative.

Maintains, monitors, and orders office supplies, letterhead, and envelopes.

Performs a variety of other clerical tasks including, but not limited to: makes copies, sends and receives faxes. Maintains adequate supply of forms.

Handles files, schedules and correspondence for Director.

Orders and tracks medical supply inventory. Provide clinicians with needed supplies on a timely basis.

Ensure accurate billing and tracking of medical supplies.

Telephone and receptionist duties: Serves as first point of contact for visitors and callers to the department or facility.

Answers and screens telephone calls and takes accurate messages.# Responds to inquiries from callers and visitors or refers to department staff.

Takes calls from field staff regarding schedule changes. JOB REQUIREMENTS: Education:#High school diploma or GED or equivalent; business school or college coursework, preferred


Work Experience:


#Two years of related experience# UMC is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law

University Medical Center New Orleans is the academic medical center of LCMC Health and the ultimate expression of a 275-year legacy of serving the people of New Orleans and South Louisiana. With our academic partners, including Louisiana State University and Tulane University Schools of Medicine, we are training the next generation of healthcare professionals and leading research to find tomorrow's cures and treatments.

From expert primary care and the widest variety of specialty care to cutting edge emergency care and the region's only Level 1 Trauma Center, UMC offers the area the widest breadth of healthcare services.

Click here to view our state-of-the-art facility.

We are looking for medical professionals who are just as passionate as we are about providing the best medical care in the safest environment. We are an equal opportunity employer that values diversity in the workplace.

Whether you're a seasoned healthcare professional or just starting out, a career at UMC places you at the center of a dynamic community of providers, learners and staff with a singular focus on patient-centric care. We offer a state-of-the-art facility with breakthrough technology, and professionals committed to helping our community become healthier.

This job description is intended to describe the general nature and level of the work being performed by people assigned to this work. This is not an exhaustive list of all duties and responsibilities.

University Medical Center reserves the right to amend and change responsibilities to meet organizational needs as necessary.

POSITION SUMMARY:The Administrative Assistant will provide administrative support to the general organizational operations of perioperative services.

POSITION DUTIES:

  • Performs secretarial tasks for multiple professionals and supervisors/managers in the department to support department operations: Types letters, memoranda, reports, contracts, forms, manuals, documents and other materials from drafts or standard formats using basic features of MS Word.

    Proofreads and corrects completed work. Coordinates committee activities, meetings,schedules , recording and transcription of meetings inclusive of Professional Advisory Board, QA/QI Committee, Health Utilization Review Committee, weekly recap meetings and monthly staff meetings. Organizes and maintains department files and ensures that all materials are filed accurately and in a timely manner.

    Maintains confidentiality of information. Enters data into spreadsheets or existing databases including referrals and verbal orders. Runs and distributes routine reports. Maintains lists and logs.

  • Provides clerical support to facilitate smooth operation of the department: Sorts and distributes department mail and answers routine correspondence on own initiative.

    Maintains, monitors, and orders office supplies, letterhead, and envelopes.

    Performs a variety of other clerical tasks including, but not limited to: makes copies, sends and receives faxes. Maintains adequate supply of forms.

    Handles files, schedules and correspondence for Director.

    Orders and tracks medical supply inventory. Provide clinicians with needed supplies on a timely basis.

    Ensure accurate billing and tracking of medical supplies.

    Telephone and receptionist duties: Serves as first point of contact for visitors and callers to the department or facility.

    Answers and screens telephone calls and takes accurate messages. Responds to inquiries from callers and visitors or refers to department staff.

    Takes calls from field staff regarding schedule changes.

JOB REQUIREMENTS:

Education: High school diploma or GED or equivalent; business school or college coursework, preferred

Work Experience: Two years of related experience

UMC is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law



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Administrative Assistant

Touro