Rockingham Community College Wentworth , NC 27375
Posted 1 week ago
Under the direction of the Vice President for Academic Affairs (VPAA), the Administrative Assistant to the VPAA is responsible for complex, confidential, and administrative support for the VPAA and provides information and assistance to faculty, staff, students, state and local agencies, regulatory and accrediting agencies.
The Administrative Assistant to the VPAA must possess a thorough knowledge of college operations and procedures.
Administrative Responsibilities
Coordinate the preparation of confidential correspondence, reports, special projects and other materials
Maintain and update official documentation and communication for students, faculty, and staff
Maintain and update official documentation from the North Carolina Community College System and external regulatory agencies
Analyze faculty workload documentation for compliance
Examine part-time employment packets for completeness
Prepare instructional contracts for part-time faculty and staff
Analyze instructional contracts and timesheets for part-time faculty and staff
Research, compile, and summarize data and information for day to day operation and special projects/reports
Support relevancy of faculty rosters, faculty credentials, planning units, and other accreditation documents
Provides Informer Reports to support curriculum management (Requisite MisMatch Report (Student Development Support), Instructional hour, Census date, Official enrollment, Budget, Attendance)
Evaluate budget spreadsheets for academic programs
Serve as back-up to Program Accountability Specialist (Credit) for curriculum management (program of study and schedule build) and Program Accountability Specialist (non-credit)
Participating in community college sponsored or endorsed professional/personal development activities
Pursue professional development courses, seminars, workshops, and activities to enrich and/or enhance the quality of support provided to Academic Affairs
Represent Academic Affairs to campus and community constituents when necessary
Provide appropriate support to other areas of the campus as necessary
General Clerical
Coordinate and direct incoming telephone calls; receive and greet visitors, and direct inquiries and requests for the VPAA
Prepare and coordinate written requests by students (course repeat and student complaints) for VPAA review
Monitor and reconcile leave reports and time sheets
Record, prepare, and disseminate meeting minutes
Schedule appointments and maintain accurate appointment calendar
Receive, sort, and distribute all incoming and outgoing correspondence
Review correspondence from other departments for the VPAA's signature
Respond to letters and correspondence of a routine nature
Maintains the academic and administrative calendars
Organize performance evaluations of faculty and staff
Coordinate travel requests for faculty and staff
Complete supply and equipment order through the e-procurement system for academic affairs
Assisting in the planning and coordination of special events and meetings
Responsible for serving on campus committees when appropriate or requested
Perform other related duties assigned.
REQUIRED:
Associate degree in business/office administration or related area from an accredited institution; Three years administrative office experience.
PREFERRED:
Community College experience; Colleague experience
Knowledge and experience using Microsoft Office applications, particularly Excel
Organizational skills
Ability to be creative, work independently, deal effectively with people, and meet deadlines under pressure
Possess excellent interpersonal skills, oral and written communication skills, utilizing correct grammar and composition
Ability to exercise discretion and judgment
Display initiative and objectivity
Work with a high degree of integrity and professionalism
Rockingham Community College