Administrative Assistant To The High School Principal

Administrative Assistant to the High School Principal JobID: 2307

Position Type:

Secretarial/Clerical

Date Posted:

5/13/2024

Location:

Hempfield High School

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Administrative Assistant to the High School Principal

Hempfield High School

Job Summary: Provide support to the High School Principal in a manner that is professional, diplomatic and complies with confidentiality requirements.

Position Information:

• Full-Time, 262 days per year, with benefits

• Range H3, Starting Salary $20.13

• 7:30 am - 4:00 pm, with 30 minute lunch, 8.0 hours/day

Primary Duties and Responsibilities:

• Coordinate and facilitate graduation events including ordering diplomas, caps and gowns, flowers, work with outside venue to coordinate event, etc.

• Organize Senior Awards including distributing award information to teachers, counselors and organizations, compiling names and addresses, collecting awards, etc.

• Receive, update, and distribute curriculum guide pages to be updated by other staff and ensure all updating occurs before going to print or publishing the book.

• Prepare school mailings including but not limited to: Back to School Night, Parent Course Selection Night, Keystone results & schedules, etc.

• Generate high school communications, using a variety of platforms, to inform staff and community of HS events.

• Coordinate building usage for the high school with the custodian, athletic director and department heads and maintain HS calendars accordingly.

• Coordinate support and information to other building secretaries and high school support staff on a daily basis.

• Collect purchase orders, requests for checks, and monies for student activity accounts.

• Collect support staff timecards and personal request forms for all faculty and staff, obtain principal's signature and distribute (for anyone still using paper version).

• Complete, copy and distribute monthly faculty agendas, department supervisor agendas, and parent advisory council agendas.

• Perform office duties including sorting mail, answering phones, answering questions for faculty and staff and maintaining regular and confidential files.

• Distribute room and cabinet keys when necessary. Check access cards and distribute new cards when necessary. Maintain inventory of staff keys.

• Reconcile electronic time sheets. Verify hours with employees and make necessary adjustments, as needed.

• Generate and process all purchase requisitions for supplies needed at the High School.

• Process class coverage forms and enter the data into the district's tracking system.

• Perform other duties as assigned.

Qualifications:

• Two years' experience as a secretary preferred

• High school diploma or equivalent necessary

• Diploma from an accredited secretarial training program preferred

• Submission of pre-employment medical examination (Section 148 of the PA School Code)

• Such alternatives to the above qualifications as the Board may find appropriate and

acceptable

Required Documents:

• Current PA Criminal History background check

• Current Federal Criminal (FBI) background check

• Current Child Abuse background check

Interested candidates should submit an online application. Questions can be directed to HROffice@hempfieldsd.org.

Posting will stay open until position is filled.

EOE