Administrative Assistant To The Executive Director Of Student Support Services

Qualifications:

• Associate's Degree

• Training and experience which provides the required knowledge, skills and abilities

Supervises:

• None

Essential Job Functions:

• Places and receives telephone calls, records messages, keeps Director informed

• Processes all incoming and outgoing mail

• Orders and maintains supplies, materials, and equipment

• Performs any bookkeeping tasks associated with the specific position

• Maintains regular filing systems and searches files for specific information

• Prepares correspondence and reports as instructed

• Maintains a schedule of appointments, makes arrangements for conferences and schedules interviews

• Utilizes current technology to complete tasks

• Makes necessary arrangements for meetings including date, location and time, contacts those who need to attend, prepares all materials on matters to be discussed and keeps meeting minutes

• Accepts responsibility of office reports and office operations

• Makes routine decisions in accordance with established policies and procedures

• Makes travel arrangements for Executive Director of Student Support Services

• Prepares and maintains financial records to include purchase orders, procurement cards, professional leave forms and travel reimbursement

• Interacts professionally and appropriately with the public and district staff in person and on the telephone

• Maintains confidentiality of student/parent information

• Performs other duties and responsibilities as assigned by supervisor

Physical and Cognitive Requirements

The major physical and cognitive requirements listed below are applicable to the Administrative Assistant to the Executive Director of Student Support Services job classification within the Hoke County Schools.

Work in this classification is considered light physical work requiring the exertion of up to 20 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects.

Must be able to:

• Prepare, read and comprehend a variety of job related forms, reports, spreadsheets, maps, plans, records, documentation and correspondence in all languages required by the job

• Understand and conform to all rules of punctuation, grammar, diction and style

• Speak to individuals or groups of people with poise, voice control and confidence

• Respond adequately to inquiries or complaints

• Write using standard convention in all languages required by the job

• Apply principles of logical or scientific thinking to define problems, collect data, establish facts and draw valid conclusions

• Apply common sense understanding to carry out instructions furnished in written, oral or diagrammatic form

• Communicate effectively and efficiently in all languages required by the job using whatever communication device or system is required (telephone, Braille)

• Use/interpret job related terminology, mathematical formulas and functions effectively and efficiently

• Deal with people beyond giving and receiving instructions

• Perform under stress, deal with persons acting under stress and adapt when confronted with emergency situations

• Be sensitive to cultural differences among individuals and groups of persons

• Operate/use a variety of automated office machines and other office equipment to include a variety of job specific machines/equipment

DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of the position. All employees may have other duties assigned at any time.