Administrative Assistant To The Dean

JOB DESCRIPTION

Title: Administrative Assistant to the Dean

Department: Dean's Office - College of Management

Campus: Post

The candidate will manage and oversee assigned functions of the Dean's office are properly carried out and report to the Dean, Associate, and Assistant Dean.

Principal Responsibilities:

1. Prepare draft correspondence, agendas, reports; respond, disseminate correspondence/materials, as needed.

2. Prepare and monitor faculty letters for all departments/programs including maintaining computerized databases, computer and paper file systems.

a. Appointment letters

b. Sabbaticals

c. Stipends

d. Visiting professors

e. Probationary faculty released time

f. Liaison between adjuncts, department and payroll.

g. Process and monitor workloads.

3. Finance Duties

a. Process payment requests for accreditation fees, check requests, and travel expenses

b. Prepare Credit Card expense report for the Dean

c. Handle Purchase orders

d. Monitor operating, travel, restricted and Assistantship budgets

4. Handle routine office jobs as needed:

a. Maintain office inventory and order supplies as needed.

b. Set up vacation calendar access

c. Coordinate, train and supervise departmental secretaries and Dean's Office student workers.

d. Assist with student recruitment activities and special events.

e. Assist in commencement activities, award activities, and other school events.

f. Assist in awards preparation and presentations: including award letters to students, ceremony booklets, plaques, certificates, flowers.

g. Manage and update all faculty, administrator, and staff personnel files.

h. Prepare personnel files for submission to Academic Affairs.

i. Coordinator meetings and calendars for the Dean and Assistant Dean.

j. Direct student inquiries or requests to the appropriate department/person.

k. Oversight and management of the office the Dean in all daily activities.

• Other responsibilities as designated by the Dean.

Education Requirements:

Bachelor's Degree required.

Training, Skills, Knowledge, Experience:

Candidate must have excellent communication and interpersonal skills, good organizational skills, proficient with computers and software such as; Microsoft Word, Excel, PowerPoint, and Access. At least 2 years' supervisory experience required.

Working Conditions: Office environment

Materials & Equipment: Computer, telephone, copier, fax

LIU is an equal opportunity employer. LIU is committed to extending equal opportunity in employment to all qualified candidates who can contribute to the diversity and excellence of our academic community.

LIU encourages applications from all qualified individuals without regard to race, color, religion, genetic information, sexual orientation, gender and/or gender identity or expression, marital or parental status, national origin, ethnicity, citizenship status, veteran or military status, age, disability or any other basis protected by applicable local, state or federal laws. Hiring is contingent on eligibility to work in the United States.