Administrative Assistant To The Dean - Dauch College Of Business And Economics

Position Title Administrative Assistant to the Dean - Dauch College of Business and Economics Job Description

The Administrative Assistant represents the Dauch College of Business and Economics (COBE) Dean's Office and interacts on a daily basis with administrators, faculty members, students, and outside organizations and individuals.

• Responsible for keeping dean's calendar and agendas, including scheduling and supporting meetings through presentation preparation and minutes.
• As the face of the Dean's Office, faculty and student support are critical to this role.
• Daily customer service tasks range from faculty and student inquiries, email/phone requests, scheduling needs, and general office coordination.
• Event planning and management are essential functions, including COBE Career Day, Heffern Lecture, and the Morgan Center Lecture Series.
• Office management responsibilities include supply and hospitality orders and technology support.
• Human resources support includes coordination of annual evaluations across the college and maintaining personnel files.
• This role is often tasked with finding solutions to unusual situations.

Required Qualifications

• Two (2) years experience in administrative office practices and procedures
• Excellent communication skills, including discretion, tact, and confidence
• Ability to multi-task, prioritize, and demonstrate excellent organizational skills
• Astute decision-making skills
• Adept at building relationships across campus
• Familiar with office technology including printers, audio/visual, etc
• Proficient in all Microsoft programs
• Experience with large event management, such as speaker luncheons
• Competent in the procurement process including budget knowledge, vendor relationships, and invoice processing

Preferred Qualifications

• Higher education experience preferred
• Familiar with university systems such as Ellucian Colleague, BudgetPak, and PeopleAdmin

Physical Demands Anticipated Start Date of New Hire 10/21/2024 Anticipated Number of Hours Working per Week 40 Shift Required? First

Job Duties

Posting Detail Information

Posting Number S870P Number of Vacancies 1 Desired Start Date 10/21/2024 Job Open Date 10/04/2024 Job Close Date Open Until Filled Yes Special Instructions to Applicants Quick Link for Internal Postings https://jobs.ashland.edu/postings/6606