Administrative Assistant To Director Of Learning And Teaching

Position Title: Administrative Assistant to Director of Learning and Teaching

Department: Academic Services

Supervisor: Director of Learning and Teaching

Term of Employment: 12 Months

Salary Classification: 13

Job Summary: Performs a variety of administrative and secretarial support functions for the Learning and Teaching Department.

Essential Functions: as defined under the Americans with Disabilities Act, may include, but not limited to, the following tasks, duties, knowledge, skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents in this class.

ESSENTIAL DUTIES AND RESPONSIBILITES generally include the following:

• Performs a variety of clerical and secretarial functions as needed in the position to support the Learning and Teaching department, its programs, and the leadership team, including placing, screening, forwarding phone calls

• Schedules a variety of meetings, conferences, interviews, in-services, workshops, and other activities

• Arranges meeting sites and handle logistical requirements. Makes travel arrangements and bookings as needed

• Prepares and organizes agendas, presentations, purchase orders, and informational packets for department sponsored events

• Coordinates the Learning and Teaching department calendar

• Maintains department's portal and website for regular communication with both internal and external stakeholders

• Coordinates a variety of ad hoc or special projects

• Maintains, updates, and creates files, records, meeting notices, agendas, minutes for meetings subject to open meeting law

• Maintains, updates, and creates files, records, meeting notices, agendas, minutes, time sheets, mileage reports, staffing records, school rosters, and databases for assigned programs or department

• Responds to inquiries from staff, vendors, contractors, parents, students, and the community

• Schedules employment interviews and conducts reference checks for department

• Processes and monitors a variety of agreements, contraction and applications within the Learning and Teaching Department

• Performs other duties as assigned or required

KNOWLEDGE AND SKILLS:

• Knowledge of applicable Federal, state, county and city statues, rules, policies and procedures

• Knowledge of applicable Peoria Unified School District and departmental policies and procedures

• Working knowledge of Microsoft Office with skills in word processing, spreadsheets, and data bases

• Attention to detail, thoroughness and follow-through are critical

• Courtesy and professionalism at all times

• Skill in establishing and maintaining effective communications and working relationships with co-workers, former students, their parents or family members, vendors, the general public, and others having business with school district

• Skill in operating a personal computer utilizing a variety of hardware, software applications and peripheral office equipment

MINIMUM QUALIFICATIONS

A High School Diploma or GED, AND two (2) years of administrative and secretarial experience in a professional office; OR and equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

OTHER REQUIREMENTS

• Must be able to pass a fingerprint and background clearance check

• Must be able to work outside of normal working hours

• May be required to possess and maintain a valid Arizona driver's license

• May be required to life and carry supplies and materials weighing up to 20 pounds