Administrative Assistant To Chief Operating Officer

Introduction

Join us at Gallagher Re, the trailblazers of the reinsurance world, where every day brings new opportunities to shape the future. We empower our clients with cutting-edge analytics and insights, providing them the confidence to make strategic decisions that transform industries. As a team member, you'll be at the forefront of innovation, translating data into impactful solutions and taking the reins of your career like never before.

We believe that every candidate brings something special to the table, including you! So, even if you feel that you're close but not an exact match, we encourage you to apply.

Overview

We are seeking a highly organized and proactive individual to join our team as an Administrative Assistant to Chief Operating Officer. In this role, you will provide comprehensive administrative support to the COO and the Operations team, ensuring smooth operations and efficient communication within the organization. The ideal candidate will possess exceptional multitasking abilities, excellent communication skills, and a strong attention to detail.

How you'll make an impact

• Act as the primary point of contact for internal and external stakeholders, including clients, partners, and employees, on behalf of the COO.

• Manage the COO's calendar, schedule appointments, and coordinate meetings, ensuring all necessary materials and resources are prepared in advance.

• Prepare and edit correspondence, reports, presentations, and other documents as required by the COO, ensuring accuracy and professionalism.

• Conduct research and compile data to support the Executive Team in making informed decisions and recommendations.

• Coordinate travel arrangements, including flights, accommodations, and transportation, for the COO and other team members as necessary.

• Assist in the preparation and coordination of weekly Leadership meetings, including agenda creation, document distribution, and meeting minutes.

• Maintain confidential files and records, ensuring proper documentation and organization.

• Facilitate the approval, signing, and proper distribution of agreements and contracts on behalf of the COO.

• Collaborate with other executive assistants and team members to streamline processes and improve overall efficiency within the organization.

• Handle incoming calls, emails, and other correspondence, prioritizing and responding in a timely manner.

• Assist with special projects and initiatives as assigned by the COO, demonstrating flexibility and adaptability in a fast-paced environment.

About You

• High school diploma and 7 years related experience required.

• Highly skilled in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with a proven ability to learn other relevant software, along with company travel and expense platforms.

• Proven experience as an executive assistant or in a similar administrative role, preferably supporting C-level executives in a large organization.

• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.

• Strong written and verbal communication skills, with exceptional attention to detail.

• Ability to handle sensitive and confidential information with discretion and professionalism.

• Exceptional interpersonal skills, with the ability to build and maintain positive relationships with stakeholders at all levels.

• Proactive and resourceful, with strong ability to anticipate needs, take initiative, and drive assignments to successful outcomes.

• Strong problem-solving skills, with the ability to think critically and make sound decisions.

Compensation and benefits

On top of a competitive salary, great teams and exciting career opportunities, we also offer a wide range of benefits.

Below are the minimum core benefits you'll get, depending on your job level these benefits may improve:

• Medical/dental/vision plans, which start from day one!

• Life and accident insurance

• 401(K) and Roth options

• Tax-advantaged accounts (HSA, FSA)

• Educational expense reimbursement

• Paid parental leave

Other benefits include:

• Digital mental health services (Talkspace)

• Flexible work hours (availability varies by office and job function)

• Training programs

• Gallagher Thrive program - elevating your health through challenges, workshops and digital fitness programs for your overall wellbeing

• Charitable matching gift program

• And more...

We value inclusion and diversity

Click Here to review our U.S. Eligibility Requirements

Inclusion and diversity (I&D) is a core part of our business, and it's embedded into the fabric of our organization. For more than 95 years, Gallagher has led with a commitment to sustainability and to support the communities where we live and work.

Gallagher embraces our employees' diverse identities, experiences and talents, allowing us to better serve our clients and communities. We see inclusion as a conscious commitment and diversity as a vital strength. By embracing diversity in all its forms, we live out The Gallagher Way to its fullest.

Gallagher believes that all persons are entitled to equal employment opportunity and prohibits any form of discrimination by its managers, employees, vendors or customers based on race, color, religion, creed, gender (including pregnancy status), sexual orientation, gender identity (which includes transgender and other gender non-conforming individuals), gender expression, hair expression, marital status, parental status, age, national origin, ancestry, disability, medical condition, genetic information, veteran or military status, citizenship status, or any other characteristic protected (herein referred to as "protected characteristics") by applicable federal, state, or local laws.

Equal employment opportunity will be extended in all aspects of the employer-employee relationship, including, but not limited to, recruitment, hiring, training, promotion, transfer, demotion, compensation, benefits, layoff, and termination. In addition, Gallagher will make reasonable accommodations to known physical or mental limitations of an otherwise qualified person with a disability, unless the accommodation would impose an undue hardship on the operation of our business.