We are seeking an experienced Administrative Assistantfor an available contractposition in New York City. Available Position:Administrative Assistant Client Facility:The Office of the Attorney General,28 Liberty Street, RFB, New York, NY 10005 Work Shift:Monday to Friday, 7.5 hours per day. Assignment Duration: 10/04/2018 to 01/04/2019 Scope of Work: Check filings for deficiencies, email submitting attorneys regarding deficiencies, when deficiencies are cured enter data in excel spreadsheet and Oracle database, upload digital files to shared drive, print necessary paperwork, endorse checks, compile filing and distribute to attorneys for review Key Skills & Abilities: detail-oriented, neat handwriting, organized, able to catch errors, proofread work, able to manage a large volume of digital and paper files, able to manage high volumes of work while keeping track of deadlines, must be able to work quickly and accurately, able to follow 20 page procedure guide, double checks work, ask questions when clarification is needed, must be proficient in Microsoft Word, Adobe PDF, Microsoft Excel, Microsoft Outlook
Education: Bachelors Degree Skills required: Excellent organizational, communication and interpersonal skills. Proficiency with various software packages including Microsoft Outlook, Word, Excel, Access and Power Point. Ability to handle a high volume of work in a fast-paced office environment. Experience prioritizing tasks; ability to work independently, under pressure to meet deadlines. Ability to work independently with minimal supervision. Additional skills preferred: Experience working in data systems Experience with tracking systems
VIEW JOBS10/31/2018 12:00:00 AM2019-01-29T00:00Minimum Qualifications Applicants must possess 7-10 years of experience in complex civil rights litigation—including chairing or co-chairing trials or evidentiary hearings in either federal or state court, and engaging in discovery and motion practice— as well as excellent research, writing, and advocacy skills. Fluency in a second language is a plus.
Applicants must reside in (or intend to soon become a resident of) New York State and be admitted to practice law in New York State. In addition, the Public Officers Law requires that attorneys in the Office be citizens of the United States. A two (2) year commitment upon being hired is a condition of employment.
Applicants must possess excellent research, writing, and analytical skills, and have the ability to develop and complete litigation and policy initiatives and filings in a timely manner. Ideal candidates will have litigated affirmative and/or defensive cases and have experience synthesizing information and building cases concerning public policy.
In addition, the applicant must demonstrate a commitment to public service and the ability to work well with members of the public, scientific and technical staff, expert and fact witnesses, administrative agencies, and other members of a litigation team. Applicants should also describe any experience with electronic discovery and trial preparation platforms.
Applicants must reside in (or intend to soon become a resident of) New York State and be admitted to the New York State bar. In addition, the Public Officers Law requires that attorneys in the OAG be citizens of the United States. A two (2) year commitment upon being hired is a condition of employment.
Duties Description The New York State Office of the Attorney General seeks a dedicated attorney with significant litigation experience to serve in the Civil Rights Bureau in the New York City office. The Bureau enforces federal, state, and local laws that protect New Yorkers from discrimination on the basis of race, color, national origin, ethnicity, gender, gender identity, religion, age, marital status, sexual orientation, military status, source of income, or disability. The Bureau investigates and civilly prosecutes alleged patterns of unlawful discrimination in a variety of arenas, including employment, housing, education, social services, voting rights, lending, and places of public accommodation. Some of the more recent matters handled by the Bureau targeted the following areas: access to education; equal employment opportunities and sexual harassment in the workplace; fair housing; fair lending and access to credit; immigrant rights; access by individuals with disabilities; the rights of the LGBT community; language access; religious rights; reproductive rights; and voting rights. The Bureau's docket reflects its commitment to combating discrimination and its effects, ensuring equality of opportunity, and promoting inclusion across New York State. In addition to litigation, the Bureau engages in significant community outreach and public education and other advocacy efforts.
Additional Comments Salary will be commensurate with experience in accordance with the pay scale of the OAG.
Candidates from diverse backgrounds are encouraged to apply. The Office is an equal opportunity employer and is committed to workplace diversity.
PLEASE NOTE: Unless otherwise specified in the "Notes on Applying" section, the "Application Due" date associated with this posting is not the last day applications can be submitted. Applications for this position will be accepted by the hiring bureau on a rolling basis until a candidate is selected; recruitment for this position can be closed or suspended at any time. For the most current information on available position vacancies, applicants are advised to review the Office of the New York State Attorney General website (www.ag.ny.gov/job-postings) or contact the Legal Recruitment Bureau via email at email@example.com or phone at 212-416-8080.
State Of New YorkNew York CityNY
VIEW JOBS11/13/2018 12:00:00 AM2019-02-11T00:00<div><span style="font-size:14px;"><span style="font-family:georgia,serif;">We are looking for a Administrative Assistant for a contract position at the New York State Office of Mental Health in New York City.<br />
<strong>Job Title: </strong>Administrative Assistant<br />
<strong style="font-family: georgia, serif; font-size: 14px;">Client Facility: </strong>New York State Office of Mental Health (NYS OMH) NYCFO 330 5th Avenue, 9th floor, New York, NY 10001<br />
<strong style="font-family: georgia, serif; font-size: 14px;">Work Shifts: </strong>9 am to 5 pm, Monday to Friday.<br />
<strong style="font-family: georgia, serif; font-size: 14px;">Assignment Duration:</strong> ASAP to 04/30/2019<br />
<strong style="font-family: georgia, serif; font-size: 14px;">Required Skill / Experience: </strong>The successful candidate must be<strong style="font-family: georgia, serif; font-size: 14px;"> </strong>organized, detailed oriented, reliable, have good phone skills, and be a self-starter. Microsoft Outlook and Excel knowledge a must. Background check required.</span></span></div>
Global Empire LLCNew York CityNY
VIEW JOBS11/10/2018 12:00:00 AM2019-02-08T00:00JOB SUMMARY
The Administrative Assistant provides general administrative support to team members. T&E support provided to VPs and above.
Position Duties and Responsibilities
* Handles all client related travel (transportation and lodging) for senior managers.
* Prepares and monitors all expense reports and handles any expense issues (through Concur and Omaha Processing Center) for senior managers
* Assists with new business presentations; often coordinating group travel logistics
* Miscellaneous administrative duties (Xeroxing, faxing, filing, distributing photocopies, memos, assembling presentation decks, etc., as requested)
* Coordinates with client counterparts (external admins) for scheduling client meetings, teleconferences, etc.
* Reserves and prepares conference rooms for client meetings – room set up, AV, catering, supplies, etc.
* Arranges for teleconference or webex via BT Conferencing, sending invites to all participants
* Answers telephone for EVP, always knowing how to locate manager when necessary
* Maintains contact sheets, both internal and client
* Creates/maintains team org charts
* May input timesheets for senior managers
* Manage PTO calendar for team
* Registers guests with the security system
* Meet/greet guests at reception and escort to appropriate office/conference room
* Prepares materials for overnight shipments including packaging, all paperwork, etc.
* Orders office supplies
* Prepares for off-site storage, fills out and maintains all paperwork for tracking
* Prepares new hire profiles set ups, i.e: Concur, Amex Travel, First Corporate Sedan, etc.
* Requests delegate access to Outlook, Concur and Amex Travel
* Provides assistance to other teams when other Admins are out of the office
* May assist on special projects and perform other duties as assigned
* Reception duty as needed
* Flexible with overtime
REQUIREMENTS & QUALIFICATIONS
* Experience using MS Office
* Experience making travel arrangements
* Experience managing calendars
* Outgoing and professional a must!
For U.S. Job Seekers
It is the policy of FCB and any of its affiliates to provide equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, ethnic origin, gender, gender identity, age, marital status, veteran status, sexual orientation, disability, or any other basis prohibited by applicable federal, state, or local law. EOE/AA/M/D/V/F.
FCB GlobalNew York CityNY