Administrative Assistant - Site Leasing

SBA Communications Corporation Boca Raton , FL 33427

Posted 2 months ago

Job Description: Are you ready to join an inclusive work environment, contribute to our dynamic teams and "Seek and Achieve Excellence" in all you do? We are SBA Communications, (SBA) a leading independent owner and operator of wireless communications infrastructure across North, Central and South America. Our mission is to be our customers' first-choice provider of wireless infrastructure solutions.As a member of our team, you will be inspired by our Guiding Principles; Integrity, Work Ethic, Ownership Mindset, Quality, Customer Service, Innovation and Collegiality. If you are challenged by the opportunity to stretch and grow yourself and your career, then SBA Communications can help you "Reach New Heights".Join our Commitment to "Building Better Wireless" and apply or text keyword Corpsba to 313131

Summary:

Provide general administrative and clerical support to department or location management.

Essential Duties & Responsibilities:

  • Prepare correspondence, proposals, cover letters and documents.

  • Process reports and data packages.

  • Maintain and distribute various trackers, logs, lists and schedules to all concerned parties.

  • Handle department mailing and shipping activities.

  • Maintain contact lists and department/region phone directory.

  • Answer incoming telephone calls.

  • Assist with the preparation of presentation materials and exhibits.

  • Order and maintain supplies for the equipment, department and staff.

  • Organize and schedule meetings and prepare appropriate agenda.

  • May process expense and exception reports for the department and staff.

  • May plan departmental seminars and conferences.

  • May scan, file, create and file folders.

  • May assist in planning departmental outings and functions.

  • May retrieve and disseminate departmental mail and handle shipping activities.

  • Other projects and duties as assigned.

  • Prepare working files for amendment and lease applications.

  • Add amendment and lease application information to Property Management lease tracker.

  • Locate and provide due diligence as requested by variance clients in format requested.

  • Assist Real Estate Administrators with revisions, due diligence, etc.

  • Prepare working files for amendment and lease applications.

  • Locate and provide due diligence as requested by various clients in format requested.

  • Assist the Department with contract revisions using the automated contract drafting system.

  • Assist Department with sending out lease and due diligence packages to clients via email.

  • Working with Compliance to prepare Non-Programmatic Agreement Letters (NPAs).

  • E911 address verifications.

  • Morning and end of day production file counts.

  • Prepare working files for amendment and lease applications.

  • Add amendment and lease application information to Property Management lease tracker.

  • Locate and provide due diligence as requested by variance clients in format requested.

  • Assist Real Estate Administrators with revisions, due diligence, etc.

  • Other projects and duties as assigned.

Supervisory Responsibilities:

  • None

Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience:

  • High School Diploma or GED required, AA degree strongly preferred.

  • 3+ years administrative support experience.

  • Must demonstrate intermediate knowledge and ability to work with MS Word, Excel and PowerPoint.

  • Must be proficient in Microsoft Outlook e-mail and calendar applications.

  • Ability to interact professionally with all levels of personnel via phone, e-mail and written correspondence.

Language Skills:

  • Ability to read and comprehend simple instructions, short correspondence and memos.

Mathematical Skills:

  • Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals.

Reasoning Ability:

  • Ability to carry out instruction furnished in written, oral or diagram form.

Certificates, Licenses, Registrations:

  • None

Physical Demands:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Ability to hear, understand and respond appropriately to verbal requests made in person and over the telephone.

  • Visual ability correctable to 20/20.

  • Sitting 75% of the day.

  • Ability to respond verbally in an understandable, professional manner in person and over the telephone.

  • Manual dexterity to input data into the computer.

  • Ability to stoop and bend to retrieve files.

Work Environment:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Moderate noise level
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Administrative Assistant - Site Leasing

SBA Communications Corporation