Administrative Assistant (Temp) Mshs/Aberdeen

Status: Non-Exempt / Hourly

Essential Duties and Responsibilities (This is not an exhaustive list of all duties/responsibilities. Other duties may be assigned)

• Provide administrative/clerical support to (MSHS) Director, Assistant Director, and Regional Services Administrator and department staff

• Take and prepare minutes in assigned meetings

• Prepare, receive, and route incoming/outgoing messages, mail, and letters

• Ability to prepare letters, documents, records, and reports

• Review and process payment requests, contracts, and vouchers

• Resolve conflicts with vendors and/or discrepancies on invoices

• Administer the purchase and procurement of supplies and services

• Develop and implement standards and specifications for procurement

• Develop and administer bid requests

• Monitor supply and inventory levels

• Supervisory responsibilities

• Answer telephone inquiries, provide information, take and forward inquiries and messages to the proper recipients

• Perform general office duties: data/word processing and input, copying, and filing

• Knowledge of customer service and ability to provide general administrative, clerical services to MSHS Director, Assistant Director & Regional Service Administrators

• Ability to multitask, meet deadlines, and remain calm and professional under pressure

• Maintain standards of confidentiality of CC Idaho clients and records

• Performs all work duties and activities in accordance with CC Idaho policies, procedures, and safety practices

Qualifications

Qualifications

• Required

• High School Diploma or GED

• One or more years clerical experience

• Current driver's license and proof of auto insurance

• Must pass physical examination

• Must pass background checks (State and H&W), including state day care clearance

• Must obtain clearance of Tuberculosis

• Must obtain First Aid and CPR certification

Preferred

• Ability to read, speak, and write in both English/Spanish in a business setting

Required Physical Demands

• Is frequently required to stand; walk; climb or balance, sit, stoop, kneel, crouch, or crawl; reach with hands and arms

• Must be able to lift and/or move up to 50 pounds