Administrative Assistant

New!

Telesolv Consulting Kansas City , MO 64108

Posted Today

Join the TeleSolv Consulting Team on our mission to provide quality and unparalleled service to our clients.We are a growing organization that provides a variety of professional and administrative services to public and private organizations with global operations.Our company has an immediate opening for an experiencedAdministrative Assistant to work on a multi-year contract for our government client in Kansas City, MO.
About TeleSolv:

Rated in the top 1000 business in 2019 by Inc.com. Since its founding in 2000, TeleSolv Consulting has been committed to helping organizations solve complex problems. Our solutions integrate sound management principles with the most appropriate technologies to assist senior executives in effectively managing programmatic, schedule, and technical risks.
technical managers, business managers, and government staff.
TeleSolv Consulting offers excellent compensation, training, advancement opportunities, and exceptional benefits including PTO, sick leave, up to 11 paid federal holidays, medical, dental, vision, company paid life, short-term and long-term disability insurance, employee assistance program, matching 401(k) plan, and more.The Administrative Assistantadministers, monitors, and controls the full range of administrative, clerical, and internal management support functions for the Division or Office. Responsibilities may include:Duties / Responsibilities:
  • Serve as the point of contact and information resource for the organization's supervisors, employees, and visitors.
  • Monitor all internal processes, procedures, and practices including correspondence management and control; establishment and maintenance of organizations filing system; directives receipt and distribution and mail receipt and distribution.
  • Responsible for the management of time and attendance processing for multiple associates.
  • Monitor and maintain existing internal administrative, clerical and information systems.
  • Implements and monitors approved changes to administrative processes, coordinates feedback to ensure that administrative processes are supporting the primary needs of the business.
  • Monitor internal processing of personnel-related functions such as recruitment actions and training/employee development actions.
  • Prepare information required for the processing of audit reports.
  • Maintenance of the Director's calendar and travel arrangements for Director and staff.
  • Preparation of documents such as travel, training requests, and correspondence for key officials such as the Director.
  • Other administrative duties, typical of an administrative assistant in the commercial sector, may be assigned as needed.
Minimum Requirements:
  • U.S. Citizen.
  • Active Public Trust clearance, or the ability to obtain and maintain one.
  • High school diploma ora General Equivalency Diploma (GED) from an accredited institution recognized by the U.S. Department of Education.
  • Three (3) years of administrative experience in an office setting.
  • Three (3) years of demonstrated experience with Microsoft Window based computer operating systems and Microsoft Office programs to include Word, Excel, Access, and Outlook email system, as well as Scanners, Printers and Copiers.
  • COVID-19 vaccination unless an approved medical or religious exemption is granted.
Preferred Requirements:
  • Three (3) years of administrative experience in an office setting within a government agency or contractor.
  • Experience with Google Workspace to include collaboration tools like Gmail, Calendar, Meet, Chat, Drive, Docs, Sheets, Slides, Forms, and Sites.
TeleSolv Consulting is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
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VIEW JOBS 9/28/2022 12:00:00 AM 2022-12-27T00:00 <span><span><span calibri",sans-serif"=""><span><span arial",sans-serif"=""><span>Join the TeleSolv Consulting Team on our mission to provide quality and unparalleled service to our clients. We are a growing organization that provides a variety of professional and administrative services to public and private organizations with global operations. Our company has an immediate opening for an experienced</span></span></span><b><span arial",sans-serif"="">Administrative Assistant</span></b><span><span arial",sans-serif"=""><span>to work on a multi-year contract for our government client.</span></span></span><br><span arial",sans-serif"=""><span><b>About TeleSolv:</b></span></span></span></span></span><span><span><span calibri",sans-serif"=""><span arial",sans-serif"=""><span>Rated in the top 1000 business in 2019 by Inc.com. Since its founding in 2000, TeleSolv Consulting has been committed to helping organizations solve complex problems. Our solutions integrate sound management principles with the most appropriate technologies to assist senior executives in effectively managing programmatic, schedule, and technical risks.</span></span><br><span><span arial",sans-serif"=""><span>technical managers, business managers, and government staff.</span></span></span></span></span></span><span><span><span calibri",sans-serif"=""><span><span arial",sans-serif"=""><span>TeleSolv Consulting offers excellent compensation, training, advancement opportunities, and exceptional benefits including PTO, sick leave, up to 11 paid federal holidays, medical, dental, vision, company paid life, short-term and long-term disability insurance, employee assistance program, matching 401(k) plan, and more.</span></span></span></span></span></span><span><span><span calibri",sans-serif"=""><span><span arial",sans-serif"=""><span>The <b>Administrative Assistant</b></span></span></span><span>administers, monitors, and controls the full range of administrative, clerical, and internal management support functions. Responsibilities will include:</span></span></span></span><span><span><span calibri",sans-serif"=""><b><span arial",sans-serif"=""><span>Duties / Responsibilities:</span></span></b></span></span></span><ul><li style="margin-left:8px"><span><span><span calibri",sans-serif"=""><span><span arial",sans-serif"=""><span>Performs a variety of record keeping, reporting, and informational duties in support of the office’s programs. </span></span></span></span></span></span></li><li style="margin-left:8px"><span><span><span calibri",sans-serif"=""><span><span arial",sans-serif"=""><span>Performs work related to gathering, acquiring, and developing resource materials and other information to support the law enforcement, security, compliance, and or inspection programs.</span></span></span></span></span></span></li><li style="margin-left:8px"><span><span><span calibri",sans-serif"=""><span><span arial",sans-serif"=""><span>Updates manuals on policies, directives, and memoranda. </span></span></span></span></span></span></li><li style="margin-left:8px"><span><span><span calibri",sans-serif"=""><span><span arial",sans-serif"=""><span>Prepares a variety of technical presentations, performs basic analysis of security and program financial information.</span></span></span></span></span></span></li><li style="margin-left:8px"><span><span><span calibri",sans-serif"=""><span><span arial",sans-serif"=""><span>Ability to create, monitor, and maintain Excel spreadsheets used in the analysis of financial and budgetary information pertaining to FPS contracts and contractor payments.</span></span></span></span></span></span></li><li style="margin-left:8px"><span><span><span calibri",sans-serif"=""><span><span arial",sans-serif"=""><span>Monitors, coordinates and maintains a variety of records. Extracts information, enters it into databases, manipulates it to determine if trends or patterns exist, and generates various management reports used in decision making.</span></span></span></span></span></span></li><li style="margin-left:8px"><span><span><span calibri",sans-serif"=""><span><span arial",sans-serif"=""><span>May assist users in the organization with software, hardware, and automation problems.</span></span></span></span></span></span></li><li style="margin-left:8px"><span><span><span calibri",sans-serif"=""><span><span arial",sans-serif"=""><span>Performs other office automation work, solely or in combination with clerical or technical work performed as part of the general office support duties. </span></span></span></span></span></span></li><li style="margin-left:8px"><span><span><span calibri",sans-serif"=""><span><span arial",sans-serif"=""><span>Maintains suspense date for replies and follows up on various routine and specifically assigned analysis and/or 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style="margin-left:8px"><span><span><span calibri",sans-serif"=""><span><span arial",sans-serif"=""><span>Assists the Regional Financial Analyst and/or Branch Chiefs in the analysis of the Regions revenue and expenditures related to the various funding sources to include but not limited to guard services and contracts and submission documentation to the Consolidated Contract Team (CCG) within appropriate deadlines.</span></span></span></span></span></span></li><li style="margin-left:8px"><span><span><span calibri",sans-serif"=""><span><span arial",sans-serif"=""><span>Assists with contract and obligation closeout process per agency standard operating procedures.</span></span></span></span></span></span></li><li style="margin-left:8px"><span><span><span calibri",sans-serif"=""><span><span arial",sans-serif"=""><span>Assists CORs in the creation/preparation/submission of required agency documentation.</span></span></span></span></span></span></li><li style="margin-left:8px"><span><span><span calibri",sans-serif"=""><span><span arial",sans-serif"=""><span>Assist FPS Management with the monthly, quarterly, and/or annual financial submission, execution, reconciliation and close-out of yearly appropriations based on developing and standard practices.</span></span></span></span></span></span></li></ul><span><span><span calibri",sans-serif"=""><b><span arial",sans-serif"=""><span>Minimum Requirements:</span></span></b></span></span></span><ul><li style="margin-left:8px"><span><span><span calibri",sans-serif"=""><span arial",sans-serif"="">U.S. Citizen.</span></span></span></span></li><li style="margin-left:8px"><span><span><span calibri",sans-serif"=""><span arial",sans-serif"="">High School Degree or Equivalent. </span></span></span></span></li><li style="margin-left:8px"><span><span><span calibri",sans-serif"=""><span arial",sans-serif"="">Active Public Trust clearance, or the ability to obtain one.</span></span></span></span></li><li style="margin-left:8px"><span><span><span calibri",sans-serif"=""><span arial",sans-serif"="">Three (3) years of administrative experience in an office setting, preferably within a Government agency or Contractor.  </span></span></span></span></li><li style="margin-left:8px"><span><span><span calibri",sans-serif"=""><span arial",sans-serif"="">Three (3) years of demonstrated experience with Microsoft Window based computer operating systems and Microsoft Office programs to include Word, Excel, Access, Visio and Outlook email system, as well as Scanners, Printers and Copiers.</span></span></span></span></li><li style="margin-left:8px"><span><span><span calibri",sans-serif"=""><span arial",sans-serif"="">Three (3) years of demonstrated experience communicating effectively (both written and verbal) with the ability to prepare and deliver group/executive presentations.</span></span></span></span></li><li style="margin-left:8px"><span><span><span calibri",sans-serif"=""><span arial",sans-serif"="">Three (3) years of working independently to meet planned and unscheduled deadlines in a timely manner.</span></span></span></span></li><li style="margin-left:8px"><span><span><span calibri",sans-serif"=""><span arial",sans-serif"="">Three (3) years of experience working in a team environment. </span></span></span></span></li><li style="margin-left:8px"><span><span><span calibri",sans-serif"=""><span><span arial",sans-serif"=""><span>COVID-19 vaccination unless an approved medical or religious exemption is granted.</span></span></span></span></span></span></li></ul><span><span><span><span arial",sans-serif"=""><span>TeleSolv Consulting is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected </span></span></span></span></span> Telesolv Consulting Kansas City MO

Administrative Assistant

Telesolv Consulting