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Administrative Assistant- Telephone Coverage Executive

Expired Job

RGS Energy Columbus , GA 31901

Posted 3 months ago

Job Description:
The Administrative Assistant Provides administrative support by preparing correspondence, scheduling meetings, constructing minutes, and maintaining director's calendar and assigned managers. Maintains routine records, and files in an efficient manner. Looks for innovative ways to improve work procedures and methods that primarily result in time and cost savings. Work requires collaboration with both internal and external contacts in order to complete job duties, resolve problems, and improve efficiency. Communication with external contacts is required to provide or gather information, handle routine transactions and provide information.

Telephone coverage for the executive

Actively manage the calendars of executive and work effectively with others to coordinate/plan meetings and conference calls

Book international & domestic travel arrangements and organize itineraries

Processing of expenses

Typing/formatting of documents, scanning and photocopying
Office Management

Manage general office needs such as bills to be paid, ordering and restocking supplies (office and kitchen), and mail distribution

Interface with building management, contractors and service professionals

Organize and plan for various office events and visitors

Preparation of FedEx packages

Support rollout of company initiatives that include coordination with other offices

Coordinate with HR and IT on new hire on-boarding for Houston office

Maintain office equipment (fax machines, copiers, printers, etc.)
Standard work hours are 8:30-5:30 with some overtime (exempt position). Working until 6/6:30pm should be expected. Comprehensive benefits package is offered, along with an annual bonus opportunity.
Job Requirements
1 year Executive Assistant and/or Office Management experience. The ideal candidate will have office management and executive support experience, preferably within a small office environment where a variety of duties and projects is the norm.

Independent self-starter with a positive attitude and strong problem-solving skills

Willingness to work overtime as needed

Strong MSOffice skills (Word, Excel, PowerPoint, Outlook); PowerPoint and Excel will be used regularly to create and update presentations

Tech savvy (hardware and software)

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Administrative Assistant- Telephone Coverage Executive

Expired Job

RGS Energy