Administrative Assistant - Part Time

Syte Corporation Chicago , IL 60290

Posted 3 weeks ago

Were looking for a smart, resourceful, highly motivated individual with a strong work ethic to join our growing team of industry leading professionals at SYTE Corp Chicago office.

Our Company

Founded in 2003 and based in Chicago, with an office in Charlotte, North Carolina, SYTE Corporation (SYTE) is a specialized general contractor providing superior construction related services to public and private sector industries.

As a certified U.S. Small Business Administration (SBA) 8(a), Hub Zone and Service Disabled Veteran Owned (SDVOB) business, SYTE Corporation has designed, constructed, maintained and/or managed some of the most unique, complex and high-profile construction related projects in the nation.

Our Vision is to be regarded as Americas most trusted general construction and construction project management solution to the public & private sectors.

Our Mission is to foster a healthy, harmonious, nurturing and learning work environment that facilitates the personal and professional growth of our #1 asset; Our Staff.

Overview

The Administrative Assistants main duties include scheduling meetings, making travel arrangements, organizing daily calendars and other general clerical duties. To be successful in this role, you should be proactive, meet deadlines, detailed oriented and communicate effectively, orally and written. Our ideal candidate also has previous experience as an Administrative Assistant in the construction industry and is familiar with office management technologies, social media platforms, marketing, payroll and field duties such as but not limited to construction.

Ultimately, you should be able to identify and address the needs of executive level management and perform administrative tasks to ensure our companys workflow runs smoothly.

This individual will be responsible for

  • Coordinate daily calendar of CEO
  • Plan appointments and events
  • Act as the point of contact between CEO and employees/clients
  • Assist and support accounting, HR, Project Management and other departments within the organization
  • Create regular reports and update internal databases
  • Make travel arrangements
  • Maintain and update website and social media information
  • Manage phone calls and emails
  • Respond promptly to managers and client queries
  • Facilitate internal communication (e.g. distribute information and schedule meetings)
  • Suggest more efficient ways to run the office and troubleshoot malfunctions
  • General administrative and clerical support to include organizing and filing
  • Analyze data and prepare reports
  • Schedule and coordinate meetings, interviews etc.
  • Organize files and administer HR paperwork for new hires
  • Assist with payroll entry

Requirements

  • Minimum of three years administrative assistant experience preferably with an understanding of commercial construction practices and procedures
  • Solid experience with office management systems, ERPs, Word, Excel and PowerPoint
  • Knowledge of skills with social media platforms i.e., Twitter, Instagram, LinkedIn etc.
  • Familiarity with online calendars and cloud systems
  • Ability to apply common sense and understanding to carry out detailed written or oral instructions.
  • Strong organizational, multi-tasking, and interpersonal skills
  • Experience using office equipment, including printers and fax machines, scanner
  • Strong communication skills (via phone, written and in-person)
  • Experience exercising discretion and confidentiality with sensitive company information
  • Excellent organizational skills with an ability to think proactively and prioritize work
  • Team player
  • Problem Solver and independent thinker
  • Knowledge of office procedures

Benefits

Part-time 20-30 hours per week

Flexible schedule

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Administrative Assistant - Part Time

Syte Corporation