Administrative Assistant

Symed Corporation Napa , CA 94558

Posted 2 months ago

Located in the beautiful Napa Valley, SyMed Corporation is a comprehensive medical billing and management services group. Our mission is providing innovative solutions in helping our clients successfully navigate the corridors of today's healthcare reimbursement maze. We invest in our team of bright, focused and knowledgeable people who enable SyMed to bring excellent results to our clients.

An exciting position has arisen for an Administrative Assistant to join our Operations team. As an Administrative Assistant you will be responsible for providing administrative support to ensure efficient operation of the office. You will support managers and staff through a variety of tasks related to organization and communication.

The Administrative Assistant is responsible for supporting operations by receiving and distributing documents appropriately. The Administrative Assistant is also responsible for maintaining a professional, positive and friendly environment through both phone and interactions with staff, vendors and clients alike.

Reporting to the Division Managers your responsibilities will include:

Provide administrative support, including identifying medical documentation and processing/scanning into document management system.

Assist the Division Managers with special projects.

Provide facilities support such as scheduling maintenance vendor visits.

Prepare business correspondence.

Manages assigned work queue in an effective and efficient manner.

Answer, log and route incoming phone calls. Process incoming faxes and uploads.

Verify compliance of outgoing packages and mail.

Receive and put away supply orders, distribute mail.

Maintain cleanliness of meeting and conference rooms daily.

Greet and direct all incoming guests to appropriate persons/places ensuring HIPAA compliance via HIPAA confidentiality form.

Other duties as assigned.

Job Qualifications

High school diploma or equivalent required.

Use tact, discretion, and a positive tone when handling phone calls.

Prior experience must show the ability to maintain confidentiality and efficiency in a multi- functioning environment. Computer literacy required. Business level verbal and written communication skills, and strong attention to detail.

Ability to extend wrists/arms for up to eight hours/day; sit for up to eight hours/day; and work at computer terminal for up to eight hours/day.

Enthusiastic, adaptive, willing to learn, and has an overall positive, friendly and helpful attitude.

Knowledge of office management systems.

Highly motivated self-starter.

Ability to work independently.

Able to multi-task and respond to immediate requests.

Notary Public a plus.

upload resume icon
See if you are a match!

See how well your resume matches up to this job - upload your resume now.

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Laboratory Technical Assistant

St. Joseph Health

Posted Today

VIEW JOBS 1/21/2019 12:00:00 AM 2019-04-21T00:00 We are looking for a Laboratory Technical Assistant for Clinical Laboratory at Queen of the Valley! Location: Queen of the Valley Medical Center - Napa, CA Schedule: Part-time - 56 hours biweekly Shift: 8-hour Nights FUNCTION: Accurately and efficiently process and prepare specimens for one or more sections of the Laboratory (including send outs), register patients, order tests requested into Meditech, order supplies as needed, and monitor inventory. Perform maintenance on equipment. Professionally answers phones and communicates with co-workers and customers. Performs other administrative tasks as assigned. Performs all work under moderate supervision. SKILLS REQUIRED: * Basic computer skills; familiarity with Meditech * Technical skills related to position * Good communication skills * Attention to detail * Analytical skills * Good interpersonal skills JOB QUALIFICATIONS: Education: Bachelor's degree in Biological Sciences or related field Note: Current employees as of 06/01/2017 will be grandfathered for the education requirement. Any hires, transfers, promotions, etc., after this date must meet the stated education requirement. Experience: None Training: None License/ Certification: None PREFERRED POSITION QUALIFICATIONS: * Familiarity working with laboratory instrumentation and equipment. * Experience registering patients and ordering laboratory tests in the Meditech system. * Personal computer and software expertise (e.g., Word, Excel). * CDPH certification as a Certified Phlebotomy Technician I * Experience with handling invoices * Experience with inventory management For 50 years, Queen of the Valley Medical Center has been the premiere medical facility in the Napa Valley. Our long history of providing high quality and caring service is founded on five core values: Compassion, Dignity, Integrity, Excellence and Justice. These central principles inspire us to reach out to those in need and to help heal the whole person-mind, body and spirit. Queen of the Valley Medical Center combines the region's most qualified physicians and staff with the most advanced technology available. Because we have such high standards of care, our programs have been recognized regionally and nationally for their demonstrated success of outcome and care which is par with university hospitals. Queen of the Valley Medical Center provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Queen of the Valley Medical Center complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Positions specified as "on call/per diem" refers to employment consisting of shifts scheduled on as "as needed basis" to fill in for staff vacancies. St. Joseph Health Napa CA

Administrative Assistant

Symed Corporation