Administrative Assistant

Administrative Assistant (Marketing Focus) Our client is seeking a full-time Executive Assistant to support the executive leadership team at their Madison, WI facility. This high-impact role provides essential administrative support to the General Manager, Director of Sales, and Marketing Manager.

If you thrive in a fast-paced professional environment, have strong communication skills, and can handle confidential information with care, our client would love to speak with you Ideal candidates are detail-oriented, organized, self-motivated, personable, and capable of managing multiple tasks with excellent time management skills. Key Responsibilities: Provide administrative support, including drafting and editing emails, memos, presentations, and reports on behalf of executives.

Prepare accurate customer quotes efficiently. Initiate work orders, ensuring information is accurate and complete for team hand-off. Review and code expenses and labor reports from off-site Installers, submit to accounting, and update records in company software.

Maintain organized and comprehensive records. Take meeting notes and prepare summaries for executives. Organize meetings, including scheduling, sending invites, arranging reminders, and coordinating catering when needed.

Manage incoming calls professionally, directing them appropriately. Welcome visitors, identify their needs, and direct them to the correct department. Provide cross-departmental support to meet broader business needs.

Serve as a professional brand ambassador for our client both internally and externally. Understand and communicate our client’s products, services, and capabilities. Qualifications: Proven experience in an administrative role supporting executive leadership is highly preferred.

Proficient in Microsoft Office; ability to quickly learn and use proprietary software. High level of discretion, confidentiality, and professionalism at all times. Project management experience is a plus.

Strong oral and written communication skills. Highly organized with excellent time management abilities. Detail-oriented and able to work effectively under deadlines.

Critical thinking and troubleshooting skills to handle diverse tasks. Strong customer service orientation. Ability to work independently and proactively.

Positive attitude and collaborative spirit, with a commitment to excellence. Fluent in English to communicate effectively with internal and external team members. Experience in a small business setting is a plus.

High school diploma or equivalent experience; additional education is a plus.

Schedule: This salaried position typically works Monday-Friday from 8 am to 5 pm, with flexibility for business needs. Perks and Benefits: Competitive salary based on experience and skills, along with an attractive benefits package.