Administrative Assistant

Surgical Care Affiliates Deerfield , IL 60015

Posted 2 months ago


SCA owns and/or provides management services to approximately 215 ambulatory surgery centers, surgical hospitals, and hospital surgery departments, in partnership with approximately 2,800 physicians and in affiliation with 105 health systems. SCA's clinical systems, service line growth strategies, benchmarking processes, and efficiency programs create measurable advantage for surgical facilities clinically, operationally, and financially. For more information on SCA, visit

Accountabilities / Responsibilities

  • Provide administrative support to multiple executives and/or departments. Professional, friendly, and welcoming appearance and demeanor are essential. Day-to-day responsibilities will include assisting with travel management, expense reports, coordination of calls and meetings, planning of offsites, and assisting with completing ad hoc requests/tasks. The ability to work well under pressure and with grace in a fast-paced environment is necessary.

Key Responsibilities:

  • Under minimal supervision provide high level administrative support to three (3) Vice Presidents

  • Manage Outlook calendar including meeting invites and schedules, and ensure timely follow up on specific issues

  • Coordinate meetings, prepare agendas, reserve and set up facilities

  • Complete expense reports timely, ensuring appropriate documentation is collected and processed

  • Secure and coordinate travel arrangements

  • Process letters, memos, faxes and other documents.

  • Coordinate conference calls.

  • Off site meeting planning including securing facility, rooming lists, banquet needs, etc.

  • Must be able to work in a participative team culture as well as independently, as a virtual assistant

  • Compose confidential correspondence and reports in a timely manner.

  • Develop and maintain various spreadsheets and databases, independently determining the organization of data and desired results.

  • Represent the Executive in a positive, supportive, professional manner to management, vendors, and visitors.

  • Act as a liaison between the Executive and other teams and individuals.

  • Ability to travel to regional / national meetings as needed


  • High School Diploma required; Bachelor's Degree preferred

  • 2+ years of administrative assistant experience

  • Experience working with senior management preferred; track record of high performance in a high intensity, demanding environment

  • Experience working successfully as part of a team

  • Extremely organized; ability to manage multiple projects.

  • Experience with using technology (for communication, to grant permission to systems, etc.).

  • Advanced skills in Microsoft Word, Excel, Outlook, and PowerPoint are a must.

  • Experience in writing reports and business correspondence.

  • Ability to effectively present information and respond to questions from managers, clients, customers, and the general public.

Please click here to apply:

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