Administrative Assistant - Direct Support

Grow Op Farms LLC Spokane , WA 99201

Posted 2 weeks ago

Grow Op Farms, the leading I-502 producer by volume of top-shelf cannabis in the state of Washington is hiring an Administrative Assistant - Direct Support for their Spokane Valley Location.

This is a Full-Time position in a high-volume, fast paced production driven environment. The ideal candidate is organized, good with direction and follow through, will have excellent verbal and written communication as well as the ability to multi-task to stay on track. Full-Time schedules consist of 40 hours per week with the opportunity for overtime to meet business needs. Affordable benefits offered within 90 days: medical, dental, vision, accident, and life.

  • For consideration, please submit a resume and cover letter in addition to your completed online application. A resume does not replace application work history.*

Job Summary

This position is responsible for assisting management in day to day clerical and administrative duties to support the Director of Agriculture & the Director of Facilities. Supports and adheres to the company's Standards of Conduct & Discipline.

Job Duties/Responsibilities

To perform this job successfully, an individual must be able to satisfactorily perform each of the essential duties/responsibilities listed below. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties/responsibilities of this job.

  • Prepares proofs and edits documents, correspondence, spreadsheets, and reports as directed, ensuring accuracy and meeting all established deadlines.

  • Answers and direct phone calls, take messages, and fields/answers all routine and non-routine questions.

  • Maintains both digital and paper filing systems, sorts and directs communications, and maintains accurate and updated schedules across multiple projects.

  • Provides high-quality customer service using professionalism, confidentiality, and good judgment.

  • Prepares, coordinates, and organizes travel, and general logistics as required to include reservations, meetings, team notifications, and distribution of meeting materials and minutes.

  • Assists in project management activities, including scheduling, tracking of contracts, payments, and physical equipment.

  • Prepares expense reports at both individual and project levels.

  • Monitors purchase agreements, contracts, multiple accounts and performs other basic accounting tasks ensuring accuracy and meeting all established deadlines.

  • Assist in developmental planning and research activities.

  • Assists with Research & Development projects as assigned

  • Performs all other duties/responsibilities as necessary or assigned

Job Qualifications

To perform this job successfully, an individual must meet the minimum qualifications listed below. These qualifications are representative of the knowledge, skill and/or ability required to perform this job.

  • Must be 21 years old or older.

Education/Experience: to perform this job successfully, an individual must have:

  • A High School Diploma or a General Education Degree or an equivalent combination of education and experience.

  • One (1) years' administrative experience providing high quality customer service using professionalism, confidentiality, and good judgment.

  • Advanced computer skills, including proficiency in Microsoft Offices products (i.e. Word and Excel)

Physical Abilities: To perform this job successfully, an individual must be able to:

  • Frequently sit or stand for long periods of time doing repetitive tasks with hands, pull/push, carry up to 10 pounds, and grasp.

  • Frequently walk, reach, and taste, or smell.

  • Occasionally climb, stoop,crouch, crawl, carry up to 25 pounds, talk, or hear.

  • Clearly see 20+ feet, with or without corrective lenses and differentiate between colors (no color blindness).

Mental & Other Skills/Abilities: To perform this job successfully, an individual must have the:

  • Adaptability: ability to adapt to changes, delays or unexpected events in the work environment; ability to manage competing demands and prioritize tasks; ability to change approach or method to best fit the situation.

  • Analytical Ability: ability to maintain focus for extended periods of time.

  • Computer/Technical Ability: working knowledge of Word Processing software and Spreadsheet software

  • Interpersonal Skills:ability to maintain satisfactory relationships with others, excellent customer service skills and a good overall understanding of appropriate human relations.

  • Language Ability: ability to read and comprehend simple instructions, short correspondence, and memos. ability to write simple correspondence; ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

  • Quality Management: ability to complete duties, on time and with absolute precision, at least 95% of the time; ability to edit the accuracy and thoroughness of one's work as well as the work of others; ability to constructively apply feedback to improve performance, ability to generate ideas to improve and promote quality in work.

Workplace Environmental Conditions

While performing the essential duties/responsibilities of this job, the employee will be:

  • Noise Conditions: exposed during a shift to constant or intermittent moderate to loud noise levels.

  • Injury Exposure: occasionally exposed to workplace hazards or to potential injuries.

  • Atmospheric Exposures: exposed to dusts, fumes, vapors, or mists that could affect the occupational health of the employee.

  • Toxic Chemicals: may be exposed to some toxic or caustic chemicals

icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Sales Administrative Assistant

Grow Op Farms LLC

Posted 1 week ago

VIEW JOBS 11/26/2020 12:00:00 AM 2021-02-24T00:00 Grow Op Farms, the leading I-502 producer by volume of top-shelf cannabis in the state of Washington is hiring a Sales Administrative Assistant for their Spokane Valley Location. This is a Full-Time position in a high-volume, fast paced production driven environment. The ideal candidate is organized, good with direction and follow through, will have excellent verbal and written communication as well as the ability to multi-task to stay on track. Full-Time schedules consist of 40 hours per week with the opportunity for overtime to meet business needs. Affordable benefits offered within 90 days: medical, dental, vision, accident, and life. * For consideration, please submit a resume and cover letter in addition to your completed online application. A resume does not replace application work history.* Job Summary This position is responsible for providing administrative support to sales and inventory management and department teams as assigned in all day to day clerical and administrative duties, and acts as a liaison between the sales teams and their clientele. Supports and adheres to the company's Standards of Conduct & Discipline. Job Duties/Responsibilities To perform this job successfully, an individual must be able to satisfactorily perform each of the essential duties/responsibilities listed below. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties/responsibilities of this job. * Provides high quality customer service in and outside of the office using professionalism, confidentiality, and good judgment at all times. * Updates daily all shared sheets including department schedules, team Basecamps and R and I sheet. * Updates time off calendar with all time off requests once approved by management. * Delivers items to be filed to office managers/ building managers including but not limited to new hire paperwork, time off request sheets, work order requests, billing statements, packing slips etc. * Prepares proofs and edits documents, correspondence, spreadsheets and reports as directed ensuring accuracy and meeting all established deadlines. * Keeps timecards up to date and payroll completed on time for each pay period. * Ensures upkeep of Panda Portal including current product information and images, client profiles, system updates and preparation of all weekly inventory and offer templates, and other items as assigned which may require entering the grow and production areas of the facility. * Provides support to VMI Order Representative Team as assigned, including but not limited to: processing inventories weekly using spreadsheets and multiple data sources, completing order edits/approvals at the end of each week and preparing proposals to be sent to clients. * Performs VMI Order Representative job processes to fill in as needed to cover weekly order needs. * Schedules vendor day(s) with team and client including tracking, client confirmation, and follow up. * Schedules vendor facility tour(s) with team and client including tracking, client confirmation, Facility Management Team scheduling coordination, and travel if applicable. Works with team members to ensure all needed items are provided including business cards, ID Badge, company AMEX, vendor kit items, samples, etc… and provides items to driver coordinator to be sent out on trucks for team members as needed. * Maintains consistent, professional and effective communication between COO, Sales and Inventory departments, Processing departments and Clients regarding returns, credits/refunds, merchandise and pax order fulfillment status. * Assists team and clients with inquiries pertaining to vendor days, credits/refunds, company FAQs, and other items as assigned by management. * Assists with Research & Development projects as assigned. * Performs all other duties/responsibilities as necessary or assigned. Job Qualifications To perform this job successfully, an individual must meet the minimum qualifications listed below. These qualifications are representative of the knowledge, skill and/or ability required to perform this job. * Must be 21 years of age or older Education/Experience: to perform this job successfully, an individual must have: * High School Diploma or a General Education Degree or an equivalent combination of education and experience. * 2 - 5 years of administrative experience with increasing responsibility. * Advanced computer skills, including proficiency in Microsoft Offices products (i.e. Word and Excel) * Excellent oral and written communication skills Physical Abilities: To perform this job successfully, an individual must be able to: * Frequently sit or stand for long periods of time doing repetitive tasks with hands, pull/push, carry up to 25 pounds, and grasp. * Frequently walk, reach, and taste, or smell. * Occasionally climb, stoop/crouch, crawl, carry up to 50 pounds, talk, or hear. * Clearly see 20+ feet, with or without corrective lenses and differentiate between colors (no color blindness) Mental & Other Skills/Abilities: To perform this job successfully, an individual must have the: * Adaptability: ability to adapt to changes, delays or unexpected events in the work environment; ability to manage competing demands and prioritize tasks; ability to change approach or method to best fit the situation. * Analytical Ability: ability to maintain focus for extended periods of time. * Computer/Technical Ability: working knowledge of Word Processing software, Spreadsheet software and labeling machines. * Dependability: ability to follow instructions, both in written and verbal format; ability to respond to management direction; ability to complete tasks on time or notify the appropriate person with an alternate plan when necessary. * Interpersonal Skills: ability to maintain satisfactory relationships with others, excellent customer service skills and a good overall understanding of appropriate human relations. * Judgment: ability to make prudent and timely decisions; ability to exhibit sound and accurate judgment; ability to explain reasoning for decisions. * Language Ability: ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence; ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. * Mathematical Ability: ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals, * Motor Coordination: the ability to coordinate eyes, hands, fingers, and feet accurately and handle precise movements. * Problem Solving Ability: ability to identify and/or prevent problems before they occur; ability to formulate alternative solutions to problems when necessary; ability to transfer learning from past experiences to new experiences of similar nature. * Quality Management: ability to complete duties, on time and with absolute precision, at least 95% of the time; ability to edit the accuracy and thoroughness of one's work as well as the work of others; ability to constructively apply feedback to improve performance, ability to generate ideas to improve and promote quality in work * Reasoning Ability: ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions; ability to deal with problems involving a few concrete variables in standardized situations. Workplace Environmental Conditions While performing the essential duties/responsibilities of this job, the employee will be: * Noise Conditions: exposed during a shift to constant or intermittent moderate to loud noise levels. * Injury Exposure: occasionally exposed to workplace hazards or to potential injuries. * Atmospheric Exposures: exposed to dusts, fumes, vapors, or mists that could affect the occupational health of the employee. * Toxic Chemicals: may be exposed to some toxic or caustic chemicals. Grow Op Farms LLC Spokane WA

Administrative Assistant - Direct Support

Grow Op Farms LLC