Administrative Assistant - Success Programs

ANNOUNCEMENT

Southwestern Illinois College is accepting applications for the full-time, SWICEE position of Administrative Assistant for Success Programs

POSITION DESCRIPTION

In accordance with the Mission and Values of Southwestern Illinois College, this position involves a variety of skills needed to provide administrative support to the Director in the form of administrative assistance, budgetary, technical and supervisory work that involves complex work methods requiring a high degree of proficiency. Work involves standard and difficult office and computer skills that require significant coordination with the public, faculty, staff, students and administrators both within and outside the division or college.

Work entails using popular computer applications (word processing, spreadsheets, databases, web update software and networking), as well as the student administration software. Additional tasks involve the maintenance of budgets and filing systems, record keeping, preparation of reports, and document distribution. Computer-related tasks involve data entry and data formatting together with associated work in the collection, storage, and retrieval of data.

Work involves performing a wide variety of functions requiring the application of independent judgment and initiative in the undertaking and organizing of jobs. Support of divisional web sites as permitted by institutional policy and in accordance with divisional needs is required. The work requires considerable knowledge of and the ability to follow college and/or divisional policies, procedures or protocols with the ability to make independent judgments with a minimum of supervision.

Some flexibility in working hours is required. Work is reviewed for accuracy, for compliance with established policies and procedures, and for quality of decision-making on tasks involving independent judgment. Involves confidential work directly related to budget planning, personnel issues, student records and other matters.

QUALIFICATIONS

1.High school diploma or GED certificate plus 4 years of related full-time work experience OR Associate degree with 2 years of full-time experience is required.

2.Proficiency with Microsoft Office products and software appropriate to the instructional division is required.

3.Previous experience in an educational institution and in office management/supervision is strongly preferred.

4.Previous experience with the terminology of the instructional division is strongly preferred.

5.Previous experience or training with web page development and maintenance is strongly preferred.

6.Must pass background check as required by FAA testing standards.

STARTING PAY AND HOURS

$33,472 per year

BENEFITS & PERKS:

Benefit availability and eligibility may vary from the summary listed below. Please visit www.swic.edu for more information.

• Eligibility for comprehensive medical, dental, vision, life, and disability insurance plans beginning date of hire

• Retirement savings plan through State Universities Retirement System of Illinois and voluntary 403(b) and 457(b) savings plan

• Eligibility for paid leave including holidays, sick, and vacation

• Educational incentives including Reduced Tuition at Southwestern Illinois College and Tuition Reimbursement

• Employee Assistance Program, employee discounts, gym access, additional voluntary benefits and more!

WORK LOCATION

Belleville campus with district wide responsibilities.

APPLICATION DEADLINE

Applications will be accepted until the position is filled.

APPLICATION PROCEDURE

You must submit a cover letter, resume, list of three references and, if applicable, college transcripts.

Required application materials, such as resume, cover letter and references, should be attached to your application. Other required application materials i.e., unofficial transcripts, etc., should be attached after your application has been submitted (official college transcripts must be provided at time of hire). Go to your My Job Applications page from the careers home page of your account.

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