Administrative Assistant

Title: Administrative Assistant

Agency: Northern VA Community College

Location: Fairfax County - 059

FLSA: Nonexempt

Hiring Range: $18/hr

Full Time or Part Time: Part Time

Additional Detail

Job Description:

General Description:

This position supports the Administrative Services department by staffing the reception area and managing daily office tasks. The receptionist will provide high-level customer service to staff, visitors, students and occupants of the College's facilities. Additionally, this position will organize and maintain filing systems for the Administrative Services department and route official requests for departmental approval.

Duties and Task include:

• Overseeing the daily meetings schedule

• Maintaining conference rooms, greeting guests, distributing mail and responding to email.

• Departmental support will involve assisting the Office of Risk Management with obtaining and filing claim documentation, data entry, submitting work orders, submitting supply orders and payment requests, and performing electronic receiving as necessary.

• Managing administrative tasks spanning a variety of departmental programs, including but not limited to risk management, leased operations, inventory and receiving.

• The administrative assistant will provide high-level customer service in a professional business environment and must be comfortable utilizing a multitude of computer software programs to perform daily tasks.

Minimum Qualifications:

KSAs:

• Excellent interpersonal communication skills and ability to deal tactfully with people.

• Strong writing and organizational skills.

• Demonstrated ability to manage time and prioritize tasks efficiently.

• Proficient in typing, scheduling, note-taking and other basic administrative duties.

• Basic knowledge of standard office and administrative tools and equipment.

• Self-motivated and organized individual with the ability to work independently.

Required Qualifications:

• Experience working in an office environment.

• Experience in Microsoft Office Suite, including using Microsoft Excel to organize and analyze data.

• Customer service experience.

Preferred Qualifications:

Additional Considerations:

• Experience working with Virginia State procurement (eVA), accounts payable, accounts receivable processes and policies.

• Significant experience using Microsoft Excel to organize and analyze data.

• Experience working with Oracle-based applications, such as Peoplesoft AIS.