Administrative Assistant

Job Description

The Office of the Vice Provost for Faculty Affairs is looking for a proactive, detail - oriented, service - minded Administrative Assistant. Serving as the first point of contact for the office, greeting visitors, managing calendars, answering incoming calls, scheduling and coordinating meetings, this position will have the opportunity to engage with leaders across the university in providing administrative support for senior - level searches, and collecting and summarizing data, as well as providing support for special projects.

Every day is different, and the Administrative Assistant will make an impact every day, supported by a collegial and supportive team of colleagues. This dynamic office seeks to continually find ways to support faculty success and empower faculty excellence, providing ample opportunities for professional development.

Required Qualifications

Strong customer service orientation.

Professional office experience in an academic or business setting;

High level of attention to detail.

Ability to work independently and as a member of team with limited supervision, demonstrating sound judgment, reliability, and accuracy.

Extreme discretion in dealing with confidential information and high level of professionalism in dealing with internal and external contacts.

ability and desire to work with people from diverse backgrounds.

Must have strong communication, organizational, and interpersonal skills.

Experience collecting data and/or managing databases.

Preferred Qualifications

Experience providing administrative support to senior or executive level leadership.

Aptitude in learning new software as needed.

Pay Band

3

Appointment Type

Regular

Salary Information

$40K - $45K

Review Date

June 14, 2024

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity.

The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Lisha Farrier at lfarrier@vt.edu during regular business hours at least 10 business days prior to the event.