Administrative Assistant - Office Of Appellate Defense

Job Responsibilities

ADMINISTRATIVE ASSISTANT: OFFICE OF APPELLATE DEFENSE

Under the supervision of the Administrative Coordinator, perform legal secretarial and administrative duties including, but not limited to:

• Compose and prepare correspondence, documents, and other materials as assigned by respective attorneys.

• Maintain current knowledge of regulations and formats required for legal documents.

• Proofread documents to verify the accuracy and completeness of citations and references for legal correspondence and documents.

• Maintain calendars for respective attorneys of scheduled appointments, conferences and hearings.

• Maintain calendars for deadlines to the Supreme Court and Court of Appeals for filings of pleadings.

• Must be completely familiar with time requirements set on each case by the Courts and take full responsibility for informing designated attorneys of these deadlines.

• Must give adequate notice to the attorney in order to ensure completion of filings before the applicable deadlines.

• Operate a variety of standard office equipment, including computer word processing software and case management database.

• Maintain daily tickler systems and complete set-up and maintenance of filing systems for assigned cases.

• Communicate with the Supreme Court and Court of Appeals.

Minimum and Additional Requirements

• High school diploma
• A valid drivers license

Preferred Qualifications

• Associate's Degree or Technical College Degree in Secretarial Science, Legal Administrative Assistant, or similar field

• Knowledge and understanding of legal terminology and legal documents

• Work experience in a law office or other legal environment

• Command of the English language with strong comprehension and writing skills

• Proficient keyboarding skills

• Proficiency in basic computer applications such as Word, Excel, and Outlook.

• Ability to work with minimal supervision.

Additional Comments

May be eligible for Public Service Loan Forgiveness (PSLF).