Administrative Assistant

Job Responsibilities

WHO WE ARE:

The South Carolina State Library (SCSL) serves the people of South Carolina by supporting state government and libraries to provide opportunities for learning in a changing environment. We develop, support, and sustain a thriving statewide community of learners committed to making South Carolina stronger.

JOB OPENING:

We have a great career opportunity available for an Administrative Assistant in our Columbia, South Carolina headquarters.

Under general supervision of the Associate Deputy Director performs administrative, operations, and organizational duties; assists with conferences and exhibits; assists Human Resources; may assist with state aid, finance scanning, and other administrative duties. Assist with coordinating and managing office facilities, activities and events, meetings, equipment, and supplies. Compose and/or assist with preparation of letters, documents, reports, and spreadsheets for the director and program staff. Prepare routine correspondence and assist in preparing materials for meetings or distribution. Assist with the preparation of materials for meetings and presentations for the South Carolina State Library Board. Relieve Agency Director and Administrative Director of routine administrative matters. Serve as the agency's Records Retention Coordinator, ensuring that materials are boxed and labeled appropriately for transmittal to the Department of Archives. Serve as the agency's Time/Leave Administrator. The person needs to have the ability to work on their own and at a pace to keep up with many varied jobs, deadlines, changing schedules, etc. Must be able to use problem solving skills and display sound judgment. Must be able to handle varying workloads as well as the ability to handle routine matters independently.

Responsibilities:

• Serves as the agency's Records Retention Coordinator.

• Coordinate and prepare information for staff meetings and events.

• Coordinate and prepare information for presentations and meetings outside of the agency.

• Act as the Agency's Time/Leave Administrator

• Assist with SCSL Board Members liaison duties to include preparing meeting agendas, taking minutes for board meetings, coordinating with the SCDMV for board license plates, assisting with Statement of Economic Interest reporting.

• Assist with preparation of letters, documents, reports, and spreadsheets for the director and program staff.

• Maintain calendars for the office.

• Schedule appointments and meetings as needed.

• Develop, maintain, and monitor internal office procedures.

If you are looking for an organization that offers:

• a collaborative and inclusive work environment

• an excellent work culture

• paid professional memberships

• professional development and learning opportunities for staff

• tuition assistance

• an opportunity to work with professionals that are passionate about delivering exceptional results and advancing the mission and vision of their organization

• Then South Carolina State Library is the organization for you!

WHAT WE BELIEVE:

We outwardly demonstrate who we are as an organization through our values. Our people are our greatest resource and our values drive our people.

• Communication: We believe communication in every direction and through multiple methods is essential to doing our work at the highest level. As an information organization, we use a transparent process for decision making which encourages creativity and fosters collaboration among staff and our community.

• Flexibility: An agile organization is one that can change course to provide better services. We define our organization in this way and pride ourselves in being good stewards of all resources.

• Community Driven: Our community is the state. Our value is demonstrated in what we are able to give back as public servants. We believe that by remaining open to our community's needs, we can personalize experiences for individuals and groups.

• Inclusivity: We strive to expand opportunities to better connect with others and break down barriers. Integrity, respect, and equality guide our performance and we are committed to hiring staff that reflect our community.

• Professionalism: Our staff model professionalism by providing a welcoming environment, excellent customer service, valuing diversity, and supporting multiple methods of service delivery. A well-trained and knowledgeable staff is our greatest asset.

Need more reasons to apply?

SCSL is committed to providing our employees with a collaborative and inclusive work environment that provides challenging work, personal and professional growth, and a work/life balance.

In addition to all the great perks we've already shared, we also offer:

• Health, Dental, Vision, Life, Retirement, and more

• 15 days of annual leave per year

• 15 days of sick leave per year

• 13 paid holidays

• Team Building Activities - We believe in growing together

Don't miss this great opportunity to take your career to the next level! Apply today.

As an EEO/Affirmative Action Employer all qualified applicants will receive consideration for employment without regard to race, color, religion, age (over 40), sex, including pregnancy and childbirth (or related medical conditions), sexual orientation, gender identity, national origin, disability, or veteran status.

Minimum and Additional Requirements

• A high school diploma and work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience. Ability to lift up to 20lbs. A valid driver's license.

Preferred Qualifications

• Two (2) years of administrative office experience.

• Proficient in the use of computer programs such as Microsoft Excel, Word, Outlook, and other relevant software programs.

• Excellent customer service skills with the ability to interact courteously and effectively with internal and external customers.

• Excellent organizational skills, attention to detail and the ability to handle multiple projects and meet deadlines under limited supervision.

• Ability to communicate effectively, both orally and in writing with all levels of staff and management.

• Ability to exercise judgment and discretion.

• Ability to establish and maintain effective working relationships.

Additional Comments

Work takes place in an office environment. Overnight travel is not expected for this position, however may be occasionally necessary. Some local travel is expected. Occasional work on evenings and weekends.

• Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from consideration for employment.

• Complete the state application to include all current and previous work/salary history and education. A resume will not be accepted nor reviewed in lieu of a completed state application to determine if an applicant has met the qualifications for the position.

• Include a cover letter, resume, copy of transcripts, and three professional references. Reference and background check will be conducted.