Administrative Assistant

Job Posting Title

Administrative Assistant

Agency

090 OFFICE OF MANAGEMENT AND ENTERPRISE SERV

Supervisory Organization

OMES

Job Posting End Date (Continuous if Blank)

October 10, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Salary is up to $60,575, commensurate with experience.

Job Description

As an Administrative Assistant with OMES you will enjoy:

• Generous leave including 15 days of vacation, 15 days of sick leave and 11 paid holidays annually.
• A comprehensive Benefit Package with a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.

Job Details

• Full-time 40-hour work weeks.

• Salary up to: $60,575, commensurate with experience.

• The Administrative Assistant provides comprehensive administrative, technical and clerical support to both the Executive Director of OMES, the Deputy Director of Legislative and Legal Services, the Director of Legislative Affairs and the Director of Outreach.

Responsibilities

• The assistant will handle external communications with tact and discretion. Independent judgment is required to prioritize tasks, handle confidential information, and recommend office practice improvements.

• Schedules and organizes complex activities such as meetings, travel, conferences and department activities for senior staff and directors.

• Makes purchases on behalf executives through purchase card orders, with direct permission.

• Coordinates general correspondences. Proofreads for spelling, grammar and layout, making appropriate changes.

• Creates and maintains spreadsheets for the Executive Director and senior staff.

• Prepares reports by collecting and analyzing various types of information.

• Organizes and prioritizes requested information from requestors and incoming calls.

• Drafts written responses or replies by phone or e-mail when necessary.

• Answers phones for the Director and Deputy Director. Takes messages or fields/answers all routine questions. Works in cooperation with other administrative assistants when required.

• Acts as a liaison with other divisions and outside agencies, including high-level staff such as agency directors and executive leaders.

Physical Demands and Work Environment

• Office Environment

• Sitting

• Computer usage

Minimum Qualifications

• Two years of experience in a secretarial, clerical or office assistant position required. An equivalent combination of education and experience may be substituted in lieu of a degree.

About OMES

The Office of Management and Enterprise Services provides excellent service, expert guidance and continuous improvement in support of our partners' goals. We are a highly qualified workforce committed to serve those who serve Oklahomans and make government run in the most efficient, innovative manner possible.

OMES is an Equal Opportunity Employer. Reasonable accommodation to individuals with disabilities may be provided upon request.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.