Administrative Assistant

Unleash your potential and make an impact! The Department of Commerce, Division of Workforce Solutions is currently accepting applications for the Administrative Assistant in Raleigh.

This is a full-time position (40 hours per week) with State Benefits, including health insurance, as well as retirement.  

Salary Grade: NC02

• Recruitment Range: $31,200 to $42,770*

The primary purpose of the Administrative Assistant is to facilitate mailroom operations including delivery of outgoing mail on a daily basis to USPS, Commerce Downtown, DES, and other destinations as necessary.  The position will manage fixed assets including annual inventories, local, and external.  It will submit purchase requisitions for goods and services with following through to completion/closure of the purchase order.  The position will provide administrative support including being the back up to the division receptionist.

About the Division of Workforce Solutions

The mission of the North Carolina Division of Workforce Solutions (DWS) is to develop North Carolina's workforce talent, help individuals advance their career opportunities, and meet business workforce needs by connecting talent to jobs.

Incentives of NC State Employment

We value our employees and offer a wide variety of competitive and family-friendly benefits. Benefits to include:

• 12 Annual Paid Holidays

• North Carolina State Health Plan administered by Blue Cross Blue Shield of NC

• Supplemental Benefits including Flexible Spending Accounts, Accident Insurance, Cancer & Specified Disease, Critical Illness, Dental and Vision

• NC State Retirement (TSERS)

• WeSave Employee Discounts

Learn more about new hire resources, safety, health, and wellness information, leave options, employee discounts and more by selecting the benefits link. 

The Knowledge, Skills and Abilities listed below, along with the Minimum Education and Experience Requirements, are REQUIRED to qualify for this position.  We will not review resumes in lieu of Experience and Education listed on the application (additional statement below).  Click these links for additional information: Introduction to the Job Application and Addressing Knowledge, Skills and Abilities.

The successful candidate will document on the application that they possess ALL of the following:

• Working knowledge of E-Procurement program, policies, and procedures and the ability to apply this knowledge in performance of office support tasks.

• Working knowledge of data collection and storage to compile, assimilate, and organize printed and electronic information.

• Working knowledge of and ability to use correct spelling, punctuation, and specialized vocabulary.

• Ability to clearly communicate and interpret program information to clients, customers, and staff.

• Ability to convey information and ideas through a variety of media to individuals or groups; ability to adjust language or terminology to meet needs of the recipient(s).

• Ability to present ideas in written form; ability to use correct grammar, organization, and structure.

• Ability to utilize office equipment and other technology (software and systems) to meet work needs.

• Ability to facilitate the flow of work and coordinate office support activities with other staff; ability to maintain internal and external contacts for work coordination.

• Ability to understand issues and to identify problems and opportunities to determine the appropriate course of action.

Some state job postings say you can qualify by an "equivalent combination of education and experience." If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for detail.  

High school or General Educational Development (GED) diploma and one year of administrative experience; or an equivalent combination of education and experience.

About the Department of Commerce

The North Carolina Department of Commerce is the state's lead agency for economic, community and workforce development. The department works with local, regional, national and international organizations to fulfill its mission to improve the economic well-being and quality of life for all North Carolinians.

Commerce is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws, state laws and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job.

Our Agency uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. All applicants must complete and submit a state application for employment using the NEOGOV Online Job Application System (OSHR - Work for NC) for the State of North Carolina.

PLEASE NOTE

It is critical to our screening and salary determination process that applications contain comprehensive information. Information should be provided in the appropriate areas to include the beginning and ending dates of jobs worked, education with the date graduated, all work experience, and certificates/licenses.  Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.

Resumes will not be accepted in lieu of completing this application. Answers to Supplemental Questions must refer to education or work experience listed on this application to receive credit. Degrees must be received from appropriately accredited institutions.  To receive credit for your work history and credentials, you must list the information on the online application form.  Any information omitted from the application cannot be considered in screening for qualifying credit.  Attached or incorporated resumes (including Text resumes on application form) WILL NOT be used for screening for qualifying credit. Please make sure you complete the application in full. "See Resume" or "See Attachment" will NOT be accepted and will be considered an incomplete application and will not be processed.  For additional information about applications and processes with the state of NC, please visit:  How Do I Get the Job.

For consideration for this vacancy, all applicants must complete an on-line application using this link, https://www.governmentjobs.com/Applications/Index/northcarolina.  If multiple applications are submitted to an individual posting, only the most recent application received prior to the posting close date will be evaluated for consideration.

Applications for positions requiring specific coursework must be accompanied by a copy of the applicant's transcript.  If applicants earned college credit hours but did not complete a degree program, they must attach an unofficial transcript to each application to receive credit for this education.  If applicants earned college credit hours but did not complete a degree program, they must attach an unofficial transcript to each application to receive credit for this education.

• INCLUDE ALL RELEVANT EDUCATION, WORK EXPERIENCE IN THE DESIGNATED EDUCATION AND WORK HISTORY SECTION ON THE FORMAL APPLICATION*

If you have student loans, becoming a state employee includes eligibility for the Public Service Loan Forgiveness Program. Visit www.studentaid.gov to learn more.

• Applicants seeking Veteran's Preference must attach a DD-214 Form (Certificate of Release or Discharge from Active Duty) to their applications.

• Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if they are a current member of the NC National Guard in good standing.  If a former member of the NC National Guard who served for at least 6 years and was discharged under honorable conditions, they must attach either a DD256 or NGB 22.

• Applicants requesting and receiving an accommodation under the Americans with Disabilities Act (ADA) are eligible to submit paper applications via mail or by fax.

Re-Entry for Formerly Incarcerated Individuals

Our Agency supports the Governor's Executive Order 303 which seeks to re-employ individuals that were previously incarcerated.  Formerly incarcerated individuals are invited to apply for any vacant Commerce position(s) in which they believe they are qualified.

Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account and click "Application Status." If you are selected for an interview, you will be contacted by management. If you are no longer under consideration, you will receive an email notification.

For technical issues with your application, please call the GovernmentJobs.com Applicant Support Help Line at 855.524.5627.

Mel Stanberry

Lead Salary/Recruitment Technician

North Carolina Department of Commerce

mel.stanberry@commerce.nc.gov