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Administrative Assistant - Immunization Program

Expired Job

State Of Nebraska Lincoln , NE 68501

Posted 3 weeks ago


Examples of Work

Under limited supervision, serves as a coordinator or specialist within the Nebraska Immunization Program providing advice and technical assistance to management, employees, others, and the public concerning the operations and activities are overseen or directed. This position is primarily responsible for: ensuring compliance with school and child care immunization requirements and supporting the immunization program in a variety of duties.

Examples of duties assigned include: develop, maintain and implement the school survey and the childcare survey regarding immunization records; analyze survey data and develop reports; identify trends or areas of need based on survey results and provide training in conjunction with community health nurses; review and research related to federal and state laws and regulations and provide recommendations for change; oversee immunization program document retention and document workflow processes; organize logistics for the Nebraska Immunization Advisory Committee meetings, including securing venue, formatting agenda, taking minutes and assisting committee members with expense reimbursement; assist with various program tasks such as organizing documentation of program activities, performance measures, and approved work plan progress; serves as a team coordinator of special projects; provides backup support for the Vaccine Ordering Specialist in times of absence, and performs other duties as assigned including answering the main telephone and email/fax communication system during business hours. In general, evaluates policies, procedures, and processes and applies them to situations to make determinations. Manages multiple spreadsheets and databases essential for monitoring and tracking operations, processes, surveys, quality assurance and for quality improvement projects. Collects compile information and/or data from computers, databases, statistical, accounting, administrative and/or other records to compile records and complete reports, charts and/or graphs using word processing, spreadsheet or database software to display information in a readable format and provide management with information for making decisions.

Qualifications / Requirements

REQUIREMENTS: Experience in office, administrative, technical, or support work; or in identifying budget, staff, or equipment needs; or in collecting and interpreting statistical, financial, program, or administrative data; or in interpreting laws, rules, regulations, and processes; or in reviewing and evaluating administrative records and reports; or in supervising office or technical staff. OR Post high school coursework/training in administration, management, accounting, finance, planning, policy analysis, administrative/management analysis, operations research, program evaluation, or similar fields.

PREFERRED: Post-secondary degree in business, education, accounting, office management, public administration, organizational management or related field. OR Two years of relevant experience in office management or office support including collecting, interpreting, and reporting statistical, financial, program, or administrative data.

Knowledge, Skills and Abilities

Key attributes that are essential are a positive attitude, flexible style, integrity, a desire to help others, initiative, continual learning ability, and a strong work ethic. Knowledge of: administrative and office/clerical support procedures.

Must have working knowledge of Microsoft Office applications with proficiency at an advanced level in Microsoft Excel and Microsoft Office. Knowledge of public health and/or immunizations is preferred. Skill in: learning; seeking answers to questions and implementing solutions; understanding and carrying out instructions; providing constructive feedback; managing time, schedules and priorities in an environment with multiple demands; applying critical thinking techniques. Ability to: be flexible; prioritize; communicate effectively and exchange information and ideas with others in a positive manner; accept constructive feedback; create and manage spreadsheets and visual graphs; summarize technical data and results of research into reports; track and monitor information; retrieve information from a variety of sources; coordinate resources and people; learn agency and program policies and procedures and sources of information pertinent to the assigned work; and ability to work independently within established guidelines.

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Administrative Assistant - Immunization Program

Expired Job

State Of Nebraska