Administrative Assistant

State Of Indiana Gary , IN 46402

Posted 2 months ago

Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana's communities every day.

About the Family & Social Services Administration:

The Division of Family Resources (DFR) within the Family and Social Services Administration (FSSA) is responsible for establishing eligibility for Medicaid, Supplemental Nutrition Assistance Program and Temporary Assistance for Needy Families benefits. The division also manages the timely and accurate delivery of SNAP and TANF benefits. DFR also provides employment and training services to some SNAP and TANF recipients. The division's overarching focus is the support and preservation of families by emphasizing self-sufficiency and personal responsibility.

Salary: The annual minimum starting salary for this position is $ 25,766.00.

About the Job:

The Administrative Assistant serves a program administrator and/or staff professionals performing support tasks in a limited program area.

A Day in the Life:

The essential functions of this role are as follows:

  • Serves as assistant to the Regional Manager interacting with FSSA Central Office, other Regional employees, other State agencies, and the public;

  • Coordinates and disseminates information to the public and FSSA staff upon requests;

  • Maintains confidentiality with sensitive personnel files, correspondence, telephone calls and meetings;

  • Maintains all Personnel files for assigned region within agency;

  • Assists staff and the public with the State of Indiana PeopleSoft application process;

  • Updates regional staffing report;

  • Orders and maintains office supplies and maintains fixed assets;

  • Assists in making travel arrangements and reimbursement of expenses, coordinating with FSSA Payroll/Travel section;

  • Troubleshoots administrative problems within the region;

  • Researches and prepares various reports;

  • Performs related duties as assigned

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.

What We're Looking for:

Two (2) years work experience performing administrative support, office management, or accredited college training in a related field.

What You'll Need for Success:

  • Knowledge of FSSA's mission, performance plan, organization and functions;

  • Knowledge of various computer programs and databases;

  • Ability to coordinate the work and effectively monitor the status of various projects/duties, and ensure their timely and accurate submission;

  • Ability to interact and communicate effectively, both orally and in writing;

  • Ability to work independently and effectively prioritize various projects and assignments;

  • Ability to establish and maintain effective working relationships;

  • Ability to maintain confidentiality;

Supervisory Responsibilities/Direct Reports:

This role does not provide direct supervision to direct reports.

What You'll Get in Return:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

  • Three (3) medical plan options (including RX coverage) and vision/dental coverages

  • Wellness program (offers premiums discount for the medical plan)

  • Health savings account (includes bi-weekly state contribution)

  • Deferred compensation account (similar to 401k plan) with employer match

  • Two (2) fully-funded pension plan options

  • Group life insurance

  • Employee assistance program that allows for covered behavioral health visits

  • Paid vacation, personal and sick time off

  • Competitive leave policies covering a variety of employee needs

  • 12 company paid holidays, 14 on election years

  • Qualified employer for the Public Service Loan Forgiveness Program

  • New Parent Leave

  • Free Parking

  • Free LinkedIn Learning

If this is an Intermittent position, the position does not offer benefits and is limited to 180 working days in an eleven (11) month continuous period.

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer

Current Employee? Click here to apply.

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Administrative Assistant

State Of Indiana