Administrative Assistant

State Of Indiana Bloomington , IN 47406

Posted 2 months ago

Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana's communities every day.

At the State of Indiana, we don't just talk about diversity and inclusion - Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. We are proud to be an equal opportunity employer.

About the Indiana Department of Correction Division of Parole Services:

The Division of Parole Services was established within the Indiana Department of Correction in the 1960's severing its relationship with the State Welfare Department. Parole Services is charged with enhancing public safety by providing community based supervision and services for adult offenders through the use of evidence based practices as they transition from a Correctional Facility to Community Supervision. Parole Services Division operates out of ten district offices located across the State.

Salary Information:

This role starts at a base salary of $25,766.

About the Job:

As the Administrative Assistant in this role, you will serve a program administrator and/or staff professionals performing support tasks in a limited program area.

A Day in the Life:

The essential functions of this role are as follows:

  • Provide routine policy interpretation and related decisions to interested parties.

  • Act as liaison between program or department administration and state agencies, news media, and interested parties.

  • Research and prepare various reports for supervisor.

  • Attend meetings and conferences representing the program or department administrator.

  • Prepare correspondence and verbal communication with the public or other agency representatives.

  • Coordinate clerical and administrative functions.

  • Provide technical guidance and compose manuals for agency personnel.

  • Answer correspondence.

  • Interview and counsel clerical employees.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time. Reasonable accommodations may be made to enable individuals with disabilities to interview and to perform the essential functions of this role.

What You'll Need for Success:

  • Specialized knowledge of the basic principles and theories of administrative management.

  • Working knowledge of research techniques and report composition.

  • Working knowledge of functions of other departments and agencies as they impact on incumbent's department.

  • Ability to analyze procedures and policies and writes procedural manuals to recommend improvements.

  • Ability to coordinate the work of the section staff.

  • Ability to maintain cooperative work relationships.

Supervisory Responsibilities/Direct Reports:

This role does not provide direct supervision to direct reports.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

  • Three (3) medical plan options (including RX coverage) and vision/dental coverages

  • Wellness program (offers premiums discount for the medical plan)

  • Health savings account (includes bi-weekly state contribution)

  • Deferred compensation account (similar to 401k plan) with employer match

  • Two (2) fully-funded pension plan options

  • Group life insurance

  • Employee assistance program that allows for covered behavioral health visits

  • Paid vacation, personal and sick time off

  • Competitive leave policies covering a variety of employee needs

  • 12 company paid holidays, 14 on election years

  • Qualified employer for the Public Service Loan Forgiveness Program

  • New Parent Leave

  • Free Parking

  • Free LinkedIn Learning

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer.

Current Employee? Click here to apply.

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Administrative Assistant

State Of Indiana