Administrative Assistant - Research Branch Administrative Assistant

State Of Arizona Phoenix , AZ 85002

Posted 2 days ago


Managing today for Wildlife tomorrow


"Research Branch Administrative Assistant"


FLSA Non-Exempt / SALARY GRADE 15 (hiring salary range $25,507-$36,000)

REQUISITION # 40432 / CLOSING DATE: 08/19/2018


The Arizona Game & Fish Department is responsible for managing Arizona's fish and wildlife resource as an enduring public trust. In addition, the Department is charged with promoting safe and responsible use of watercraft and off-highway vehicles. Funding is provided from the sale of licenses and permits; watercraft registration fees; federal excise taxes on firearms, fishing equipment, boats, and other sporting goods; State lottery revenues; donations on State income tax forms; and various contracts and grants. Department policy is set by the Arizona Game and Fish Commission, whose five members are appointed by the Governor. For more information, please visit our website at

The mission of the Arizona Game & Fish Department is to conserve Arizona's diverse wildlife resources and manage for safe, compatible outdoor recreation opportunities for current and future generations. It is our vision to be the national conservation leader supporting the continuation of the North American Model of Wildlife Conservation and Arizona's most trusted, respected and credible source for wildlife conservation products, services and information.


The Research Branch Administrative Assistant will be responsible for providing administrative support to the Research Branch which includes Aquatic Research and Terrestrial Research programs.

Major responsibilities will include:

  • Inputting and tracking requisitions and SPA's into the State Procurement Portal, collaborating with Department staff and outside vendors on any billing discrepancies and researching, obtaining quotes and ordering materials for Research Branch staff

  • Assist in development and creation of databases includes data entry and maintenance

  • Oversees the front office activities and provides support for the Branch Chief, Programs and Projects Specialist, programs managers, and staff

  • Processes types of correspondence and memos and collects and assembles information for various projects, reports and meetings

  • Distributes mail, orders and maintains general office equipment, prepares travel arrangements for staff, communicates and coordinates administrative matters between organizational units, and manages central manual and computerized filing systems to ensure easy retrieval of information

  • Schedules meetings and logistics, and takes, prepares and distributes meeting notes. Greets visitors and callers and provides general information or directs callers to other branch personnel and investigates issues and resolves problems or refers to appropriate program manager or staff

  • Assists the Program and Project Specialist with preparation and distribution of Commission memos, maintaining fixed asset inventory files, and managing archived documents. Performs other duties as assigned.


The candidate must have knowledge of/in: general office practices and operating procedures and note taking, Microsoft products such as Excel, Word and Access, agency rules and regulations, procurement process and Procure AZ.

Candidate must be skilled in both oral and written communication, and possess strong document editing and organizational skills. The ideal candidate must be able to manage priorities and multi-task, produce high standards of work and quality control, access and review budgets, use independent judgment and work as part of a team.

The preferred candidate will have three years of administrative assistant experience with extensive knowledge of Microsoft office and Google suite products, strong verbal and written communication skills and have strong organizational skills in handling detailed work with accuracy and speed.


Position requires possession of and the ability to retain a current, valid state-issued driver's license appropriate to the assignment. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records and must complete any required driver training (see Arizona Administrative Code R2-10-207.12.).

All newly hired employees will be subject to the E-Verify Employment Eligibility Verification program. Our work environment offers training opportunities and encourages career development.


The State of Arizona offers an outstanding comprehensive benefits package including:

  • 13 days vacation

  • 12 sick days with accumulation benefits

  • 10 paid holidays

  • Participation in the nationally recognized Arizona State Retirement System

  • Superior health care options

  • Vision care, dental care, pharmacy benefits, and flexible spending account (options available)

  • Life, long-term disability, and short-term disability insurance options are available

  • Many more benefit programs are available

For more information on the benefits available to State of Arizona employees, including plan descriptions, wait periods and cost, please visit

Arizona State Government is an EOE/ADA Reasonable Accommodation Employer.

The Arizona Game and Fish Department is an equal opportunity, reasonable accommodations employer and complies with the Americans with Disabilities Act of 1990. If you need to request an accommodation in the employment process or would like to receive this document in an alternative format, please contact our office at (623) 236-7326 or TTY 1-800-367-8939, prior to the closing date of the job in which you are interested. We stand in support of equality for and advancement of all people based on their qualifications and actions alone without regard to race, color, religion, sex, age, disability, national origin, or any other characteristic protected by law.

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Administrative Assistant - Research Branch Administrative Assistant

State Of Arizona