Administrative Assistant

Position Description The Administrative Assistant I provides full complement of confidential administrative and professional support to management and the department.

Essential Duties and Responsibilities:

Duties Includes the following (other duties may be assigned or removed upon requirement):

• Maintain HR Data and employee time schedules in HR systems

• Assist Human Resources and Safety with administrative functions

• Receive, sort, distribute and send mail/packages, order office supplies, send/receive faxes

• File documents, photocopy, prepare routine correspondence, prepare, submit, and maintain all

appropriate documents

• Create office supply process to manage the inventory level and office supply requests.

• Ensure office supplies are being used appropriately and ordered in a timely manner; stored and

maintained in a safe manner to avoid loss/theft, etc.

• Ensure interactions with customers and departments are professional, courteous, informative and

responsive to promote customer satisfaction

Knowledge, Skills and Abilities:

• Advanced Microsoft Office Suite (particularly Word, Excel, PowerPoint) and Adobe Acrobat Pro

• Versatility, flexibility, and willingness to work in an environment with constant shifts of priorities with

enthusiasm.

• Ability to ensure a high level of accuracy in all areas of responsibility; strong attention to detail.

• Analytical and critical thinking; ability to prepare complete and accurate reports

• Extremely high level of attention to detail and excellent workflow organization abilities

• Excellent listening, oral communication skills - able to clearly to communicate and support other

departments.

• Must have adequate knowledge and understanding of a light industrial manufacturing assembly line

process.

Education & Experience:

• College diploma or equivalent required; certificate in communications, organizational development,

accounting/finance, general business or similar preferred.

General Comments

M-F: 1030am to 7PM

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