Administrative Assistant

Administrative Assistant

May 16, 2024

Long Island Campus

Financial Aid

St. Joseph's University seeks a full-time Administrative Assistant for the Office of Financial Aid at its Long Island campus. Under the supervision of the Associate Director of Financial Aid, the Administrative Assistant will provide administrative support and excellent customer service to a diverse population of students, staff and faculty. In addition, the successful candidate will be responsible for coordinating mailings, serving as the primary point of contact for telephone calls, and document and file management.

Responsibilities:

• File management, record keeping and document imaging

• Opening and processing mail

• Monitoring and ordering office supplies

• Answering financial aid questions and providing support to students via e-mail, telephone, and other communication methods

• Scheduling appointments for financial aid counselors

• Assisting the Director and Associate Director with special projects and other duties as assigned

• Supervising approximately two student workers

• Representing the office at special events (Open House, Admitted Students Day)

Qualifications:

• Associate's degree preferred

• One to two years of related experience preferred

• Strong analytical , organizational, and interpersonal skills

• Excellent verbal and written communication skills

• Ability to deal with confidential and sensitive information

• Proficiency in Microsoft Office (Word and Excel)

Additional Information:

Starting Salary: $34,000

St. Joseph's University offers benefits for eligible employees including:

• Paid holidays off

• Vacation and sick time

• Medical, Dental and Vision insurance

• Short- and Long-term disability

• Life Insurance

• Retirement Plan with up to 6% employer contribution

• Tuition remission

The position is a full-time, Monday through Friday 9 a.m. to 5 p.m. position; however, some evening and/or weekend hours may be required during peak processing times or for recruitment events. Periodic travel for professional development and training may also be necessary. This position will require working both at our campus located in Patchogue, at our off campus location in Great River.

Please send resume and cover letter to: Erica Follick ([email protected]) Associate Director of Financial Aid, 155 W. Roe Blvd., Patchogue, NY 11772.

It is the policy of St. Joseph's University not to discriminate on the basis of race, color, religion, sex, national or ethnic origin, sexual orientation, gender identity or expression, citizenship, age, disability, genetic information, status as a victim of domestic violence, military status, status as a protected veteran, marital status or status of an individual in any group or class protected by applicable federal, New York State or New York City Law. This policy applies to all terms and conditions of employment, educational programs, admissions policies, financial aid, and all other school administered programs or policies.

The University also provides accommodations for qualified individuals with disabilities in accordance with the Americans With Disabilities Act and applicable state and local laws. If you need an accommodation during the application process or while employed, please contact Human Resources.

Your employment is contingent upon receipt of proof of eligibility to work in the United States. Please note that the Department of Homeland Security (DHS) requires that all U.S. employers complete and retain a current Form I-9 for each individual they hire for employment in the United States, verifying the employment eligibility and identity documents presented by the employee and recording the document information. You will be required to complete your portion of the document, with your documentation verifying your identity and eligibility to work, no later than your third day of employment.