Administrative Assistant Sr

Plexus Corp. Raleigh , NC 27611

Posted 2 months ago

Your journey to building a better world starts here!

WHO WE ARE

We help our customers deliver products that have a profound impact on people's lives. From ultrasound units and 3D printing to network security applications and in flight Wi-Fi, we help create products that build a better world. Now, more than ever, we are making an impact on the world as we support products used in the fight against COVID-19.

We're a global team of over 19,000 Engineering, Manufacturing, Supply Chain and Aftermarket Service experts that partner with our customers to bring their products to life through inspired innovation and world-class customer service. Whether you're looking to start, make a change, or advance your career, find your path at Plexus and leave your mark on the world around us.

WHY YOU WILL LOVE IT

Engaging and challenging projects that fulfill and develop you. People that support and inspire you to realize your full potential. A workplace centered on collaboration and integrity. At Plexus, we're at our best when opportunities are met with passion, open communication and teamwork.

HOW YOU WILL DO IT

Purpose Statement: Responsible for providing administrative support to the assigned Vice Presidents/Directors and exercises independent judgment in handling calls, maintaining the executives' schedule and calendar, and coordinating meetings, conferences, presentations and travel. Prepares reports and presentation materials, schedules and monitors workflow, and provides project support. The confidential nature of this position is of the utmost importance.

Key Job Accountabilities:

  • Recognized by others as a knowledge base for internal and external contacts, resources and daily events.

  • Promptly responds to urgent requests.

  • Provides administrative support to site staff and management by performing duties in support of support initiatives and policies including compilation of data, reporting, presentation preparation, expense reporting, and workflow scheduling.

  • Makes independent decisions within established guidelines to support the planning, scheduling and execution of various site events including meetings and training sessions.

  • Effectively manages and prioritizes multiple assignments and deadlines.

Additional Accountabilities:

  • Composes documents, presentations and correspondence, typically of a confidential nature.

  • Participates with other administrative assistants in providing back-up support.

  • Manages all aspects of travel; assist with travel arrangements and logistics of potential employees.

  • Prepares meeting agendas and briefing, maintains meeting notes and arranges for implementation of action items.

  • Handles telephone calls, greets visitors and responds to information requests.

  • Manages the reservation of conference rooms to reduce scheduling conflicts.

  • Makes catering arrangements and provide assistance for on-site and off-site lunch meetings, as requested.

  • Distribute mail on a daily basis.

  • Minimal travel may be required to meet the needs of the business

  • Additional duties as assigned by management.

Education/Experience Qualifications:

  • A minimum of an Associate's degree is required; a Bachelor's degree is preferred.

  • Three (3) years of related experience is required; Five (5) or more years of related experience is preferred.

  • Inter-relationship skills needed while supporting a number of Service Centers.

  • International awareness is desirable.

An equivalent combination of education and experience sufficient to successfully perform the key job accountabilities may be considered.

Other Qualifications:

  • Employee must be self motivated with the ability to work independently and in a team environment.

  • Attention to detail, organizational skills, good communication skills, and computer proficiency are all required.

  • Advanced decision making, problem solving skills.

  • Exceptional written and verbal communication skills; develop clear and concise messages.

  • Ability to handle multiple projects or tasks.

  • Strong interpersonal skills are essential.

  • Must be able to interact with employees on all levels.

  • Must be very proficient in Microsoft Office Applications including; Word, Excel, and PowerPoint.

  • General office equipment and materials.

Work Environment:

  • The work setting should consist of an office environment with suitable lighting, comfortable temperatures, and a low noise level.

This document does not represent a contract of employment and is not intended to capture every possible assignment the incumbent could be asked to perform.

Some offers of employment are contingent upon successfully passing a drug screen and upon completion of a confidentiality agreement.

Our Values and How We Lead behaviors guide our processes. Plexus does not make employment decisions based on race, color, religion, national origin, sexual orientation, gender identity, disability, or veteran status. We are proud to be an Equal Opportunity Employer (EOE) and encourage all to apply today!

Globally, our policy is to recruit people from wide and diverse backgrounds. However, our company does not typically undertake sponsorship, including for H-1B, TN, and other nonimmigrant visas. Additionally, certain positions require access to controlled goods and technologies subject to the International Traffic in Arms Regulations (ITAR) or Export Administration Regulations (EAR). Applicants for these positions may need to be "U.S. persons." "U.S. persons" are generally defined as U.S. citizens, nationals, lawful permanent residents (or, green card holders), individuals granted asylum, and individuals admitted as refugees.

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