Administrative Assistant SPT

State Of North Dakota Mandan , ND 58554

Posted 1 week ago

Summary of Work
1.Greet offenders and other people coming into the office. Direct them to the proper officer or handle situation personally.
2.Respond to offender's daily questions regarding their supervision status and conditions of probation or parole.
3.Answer telephone and direct calls to proper officer. Attempt to assist the caller in the absence of the officer. Direct the calling party to the appropriate agency or official if our office is unable to assist the caller.
4.Maintain appointment schedule for the officers.
5.Type correspondence for the officers (forms, memos, letters). Compose letters or memos on the officer's behalf.
6.Responsible for processing incoming and outgoing mail. Pickup incoming mail at the post office, open and stamp with date received, distribute to proper officer or process personally. Prepare and post outgoing mail and deliver to post office.
7.Create and revise forms as needed.
8.Computer data entry.
9.Maintenance of offender files.
10. Monthly reports
11. Responsible for maintaining the stock of supplies on hand and ordering supplies from central office when necessary.

Minimum Qualifications

Requires an associate degree with major coursework in office support or business or office education and one year of work experience performing a variety of office support, clerical, or secretarial work. Additional work experience performing office support, clerical, or secretarial duties may substitute for the education requirement on a year-for-year basis.

Good interpersonal, oral and written communication skills needed for performing job duties. Preference may be given to those individuals who have experience with Windows, Microsoft Word, Microsoft Excel, and possess prioritization and time management skills. Individual must be flexible and innovative in carrying out assigned responsibilities. Must successfully complete standard background and criminal record check.

Application Procedures

This position will remain open until filled.

All applications for open DOCR positions must be made via the Careers site. Paper submissions will not be accepted. All potential applicants must attach and/or upload the following documents:

  • Letter of Interest

  • Resume

  • Transcripts

Application materials must clearly explain how experience and education are related to the minimum qualifications and job duties.

Applicants who are residents of ND and eligible to claim veteran's preference must upload a Form DD214. Claims for disabled veteran's preference must include a current statement of disabled status from the Veteran's Affairs Office.

Contact Meagan Miller, 701-667-1465 or or TTY 800-366-6888 for more information or assistance in the application or interview process.

Equal Employment Opportunity

The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex, genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.

As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. 23-12-10.

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Administrative Assistant SPT

State Of North Dakota