Administrative Assistant, Social

Ogilvy & Mather New York , NY 10007

Posted 2 months ago

Overview

The Administrative Assistant/Coordinator will support the leadership team within Ogilvy's Social Practice. This opportunity requires an exceptional professional who can seamlessly manage administrative needs, requiring heavy communication with both internal and external industry professionals on a global scale. Our ideal candidate will be tech savvy, digital first also, passionate for digital and social work, with high attention to detail who is able to thrive in a highly entrepreneurial environment and is resourceful in building relationships across the larger Ogilvy ecosystem.

Responsibilities

  • Provide administrative support to entire leadership team

  • Create and design weekly news letter

  • Travel arrangements (domestic and international) and preparing related expense reports

  • Handle document preparation and create and/or edit using advanced features of Microsoft Word and excel

  • Create and/or edit a variety of presentations using of Microsoft PowerPoint and Apple Keynote

  • Manage multiple task lists, seeing tasks through to completion, often under tight deadlines

  • Plan and arrange meetings and events; manage the scheduling of clients and candidates

  • Lead and complete special projects as required

Qualifications

  • Bachelor's degree

  • Ideal candidate will have at least 2-years' experience in corporate environment

  • Excellent interpersonal and communication skills - written and verbal

  • Strong organizations and follow-up skills

  • Strong Proofreading skills

  • Able to work in a fast-paced environment

  • Ability to multi-task

  • Must work well under pressure

  • Must possess strong administration/office skills including business etiquette, answering phones, and fielding requests (ability to act as a "gate keeper")

  • Outstanding writing, presentation and communication skills

  • Handle calendar management, travel planning (including domestic and international travel), and expense reports

  • High degree of proficiency with MS Office suite of products including Outlook, Word, Excel and PowerPoint, particularly with formatting and the preparation of documents, reports and presentations

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Administrative Assistant, Social

Ogilvy & Mather