Administrative Assistant

A leading comprehensive engineering design and consulting firm, SSR provides innovative solutions for clients with facility and infrastructure challenges. To achieve client needs, SSR has multiple locations across the US. Working with a diverse group of individuals in a variety of markets, our team of experts partner with our clients to deliver advanced solutions that last.

SSR is committed to providing opportunities and benefits to colleagues that promote living fully. Through various competitive benefits and programs available, SSR supports the health, well-being, and personal growth of its employees. SSR offers benefit options including medical, dental, and vision coverage, a generous contribution to employee-owned Health Savings Account, 401(k) with matching up to the full IRS maximum, tuition reimbursement, and a variety of other employee incentives and wellness programs. SSR is a 2019 A/E/C Building a Better World Award Winner which recognizes our commitment to community outreach and improvement.

We feel that SSR is a great place, but don't take our word for it, See what our colleagues are saying at www.ssr-inc.com/life-at-ssr.

Why Choose SSR? Look at our Twitter, Facebook and LinkedIn pages to discover more.

We are Certified "Great Place to Work" http://www.greatplacetowork.com/certified-company/1001559

Looking for an Administrative Assistant for Dallas

The Administrative Assistant develops both general correspondence and technical documents for the administrative and technical staff. Ensures that filing is completed in a timely manner. Provides a computer database of standard and specific documents to be saved for future reference and retrieval. Assists the administrative and technical staff in the assembly, reproduction and distribution of documents for both in-house staff and clients.

Key Responsibilities:

• Develops typed documents from drafts or dictation created by the technical staff

• Assembles typed documents into orderly packages and assists management in distributions and mailings as needed

• Assists management in maintaining orderly correspondence and technical document files

• Assist management in maintaining efficient and orderly work areas

• Assists team leaders and/or project managers with the correspondence and communications required to administer projects and serve clients

• May assist with the coordination of RFIs and Submittals using various custom software (Newforma, PDM, Submittal Exchange, etc.) and assemble and send out hard copies of reviewed submittals and shop drawings as needed

• Assists technical staff in producing contract document specifications

• Provides relief for Receptionist

• Updates Cosential contact entries, etc., as needed

• May assist with tracking and renewal of PE licensure and other certifications of professionals in the location within Cosential.

• Reserves conference rooms as needed

• Distributes mail daily, and mails and ships items as needed

• Orders lunches as needed

• Occasionally assists with travel arrangements

• Maintain confidentiality regarding sensitive issues and confidential needs

• Performs other administrative tasks assigned by management

An ideal candidate will possess the following requirements:

• High school degree or GED equivalent and one year of applicable experience

• Experience in professional office environment preferred

• Ability to learn new software programs quickly

• Experience with administration in an Engineering, Construction, or Architect firm a plus

• Knowledge of Microsoft Office (i.e., Word, Excel, PowerPoint, and Outlook)

• Working knowledge of at least one word processing system and an ability to learn and understand other word processing systems.

• Must be energetic and capable of working in a team environment.

• Must be pleasant, dependable and punctual.

SSR is an Equal Opportunity / Affirmative Action Employer

EOE/Minorities/Females/Vet/Disability

Our mission is to make a positive difference for our clients, colleagues, and communities.