Administrative Assistant Shared Services

Overwhelmingly, people who decide they want to be a part of the Y in Central Maryland tell us they do so because it reflects their values and a conscious decision, they've made about how they choose to live their lives. The happiest and most fulfilled Y associates are those who are motivated to help others and who want to be a part of something larger than themselves. If this speaks to your heart, then we invite you to join our team. Be a part of a charitable, mission-driven organization that works for individual and community well-being for all, for a better us.

POSITION SUMMARY: This position supports the administrative work for the Association. Must demonstrate a commitment to quality customer service and the Y in Central Maryland's core values of caring, honesty, respect and responsibility in all aspects of jo performance.

ESSENTIAL FUNCTIONS:

• Perform receptionist duties: greet visitors, answer and direct phone calls and emails from customers to relevant associates.

• Monitor office supplies, equipment and furniture inclusive of ordering, unpacking and distributing.

• Receive and sort incoming mail and deliveries, and manage outgoing mail, coordinating with the Y Distribution Center as needed.

• Assist with CRM management related to gift processing data entry functions, including:

• Gift/grant pledge entry

• Gift/pledge payment processing

• Weekly campaign progress reports

• Manage donor pledge/payment acknowledgement process and distribution.

• Provide other administrative support as necessary, including scheduling and coordinating group meetings, maintaining calendars, preparing expense reports, and travel arrangements.

• Assist various departments on projects as needed.

QUALIFICATIONS:

Education

• High School degree or equivalent experience plus experience in business office.

Experience

• 3 years of work experience in an administrative role.

• Must have exceptional attention to detail.

• Strong organizational and time management skills, and ability to prioritize.

• Must be a self-starter and driven.

• Excellent communication and interpersonal skills.

• Experience using MS Office and Google with the ability to learn new software applications.

• Experience with Blackbaud's The Raisers Edge or similar CRM software necessary; database management a plus.

The Y in Central Maryland provides equal employment opportunities (EEO) to all employees and applicants for employment. Moreover, the Y is firmly committed to celebrating and achieving diversity and inclusion in all we do. We strive to be an anti-racist organization and expect all associates to treat others with respect, kindness and dignity, at all times. Thank you for considering working for the Y in Central Maryland. If being a part of our cause feels right for you, we hope you will join us.

Other details

• Job Family Corporate Executives

• Pay Type Hourly

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