Administrative Assistant

Company Description

We are SGS - the world's leading testing, inspection and certification company. We are recognized as the global benchmark for quality and integrity. Our 93,000 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world.

Job Description

As an Administrative Assistant you will provide the following support:

• Greets visitors and issues visitor badges as needed.

• Directs visitors, and callers to appropriate parties and answers basic questions.

• Answers and correctly routes and / or transfer the calls; takes accurate messages.

• Maintains security awareness.

• Liaises with building management and other vendors as needed to ensure proper services and repairs are performed

• Performs computer data entry.

• Manages inventory of office supplies

• Sorts and delivers mail received and sent by and to the office.

• Adheres to internal standards, policies, and procedures.

• Handle all general maintenance of office including stocking of coffee rooms and machines and copiers

• Performs other duties applicable to the job as assigned.

General administrative duties

• Follow-up on payment status/ collections

• Office supply ordering

• Adhere to internal standards, policies & procedures

• Perform other duties as assigned

Qualifications

Education and Experience

Required:

• High school diploma or GED
• Strong customer service background

Preferred:

• Associate's degree in Business Administration or other Business

• Familiar with bookkeeping and basic accounting procedures

• Experience with spreadsheets and financial reports

• Scheduling/meeting experience

Knowledge/ Skills/ Abilities

• Exceptional organizational skills

• Ability to multi-task

• Experience with Oracle BOSS a plus

• Proficient in Microsoft Office programs (Word, Excel, Outlook)

Additional Information

The company will provide a reasonable accommodation upon request after an offer is extended.

SGS is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, color, religion, sex, national origin, disability, age, marital status, sexual orientation, gender identity or expression, genetics, status as a protected veteran, or any other characteristics protected by law.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skills, and/or abilities required.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts the company's rights to assign or reassign duties and responsibilities to this job at any time.

If you are applying for a position within the United States and you have difficulty completing the on-line employment application because of a disability, please call 201-508-3149 for assistance and leave a message. You will receive a call back. Please note, this phone number is not for general employment information, but is only for individuals who are experiencing difficulty applying for a position due to a disability.

All your information will be kept confidential according to EEO guidelines.

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