Administrative Assistant

Servicemaster Clean Chicago , IL 60602

Posted 2 months ago

Position Overview

Successful candidates will have experience in an office setting. Position assists the business owners, management team and team members with a variety of tasks including processing invoices, collecting payments, customer service follow up, answering phones, using a multiple types software and interfacing with customers and suppliers. Experience with Outlook and Excel are a must. Prefer strong writing and problem-solving skills.

Job Responsibilities

  • Prepares correspondence, memoranda, reports, etc.

  • May initiates routine and non-routine correspondence

  • May book travel and reconcile expense reports

  • Answers telephone calls, greets visitors, and resolves routine and complex inquiries

  • May schedule appointments & meetings

  • May enter in new job into ServiceMaster CRM, captures relevant customer and job information

  • May utilize the assistance of one or more support staff members on a reporting or project basis

  • Operates a personal computer and appropriate software packages or its equivalent

  • May follow up with customer on work performed

  • May call customers to collect payments

  • May assist other departments within the company

  • Understands ServiceMaster operating systems and the services we offer

Job Requirements

  • High school diploma/GED required

  • Previous administrative assistant experience preferred but not required

  • Experience and skill with Microsoft Office application (Word, Outlook, PowerPoint, and Excel) required

  • Comfortable with using multiple types of software

  • Personal time management and organizational skills

  • Verbal and written communication skills

  • Dependable and adaptable to operate within a fast-paced work environment

  • Ability to manage highly confidential information

Physical Demands and Working Conditions

The physical demands are representative of those that must be met by an employee to perform the essential function to this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Incumbent must be prepared to:

  • Move up to 20 pounds occasionally, by lifting, carrying, pushing, pulling, or otherwise repositioning objects.

  • Sitting for long periods of time while using office equipment such as computers, phones etc.

  • Fingering and Repetitive motions; such as movement of wrists, hands and fingers while picking, pinching and typing during your normal working environment.

  • Close visual acuity to perform detail-oriented activities at distances close to the eyes, as well as visual acuity to perform activities such as preparing and analyzing data, viewing computer screen.

  • Be exposed to various inside working conditions: The change of building environment such as with or without air conditioning and heating.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by associates assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. The Company reserves the right to modify this description in the future, with or without notice to the employee. This Job Description does not create an employment contract, implied or otherwise, and employment with the Company remains at will. These responsibilities are subject to possible modification to reasonably accommodate individuals with disabilities.


icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Administrative Assistant

Clean As A Whistle LLC

Posted 2 days ago

VIEW JOBS 4/1/2020 11:28:46 PM 2020-06-30T23:28 <strong>Job Summary</strong><br /> <br /> One of the main goals of our company is to keep our team of hardworking professionals happy and motivated. That's why we need you, a personable, enthusiastic administrative assistant who is flexible and committed to working hard. Our growing organization is looking for an experienced Administrative Assistant who is able to work in a fast-paced environment and meet project requirements and deadlines. The ideal candidate will perform an array of support activities related to the development and maintenance of the data and documentation.<br /> <br /> <strong>Job Responsibilities</strong> <ul> <li>Organize and schedule appointments</li> <li>Plan meetings and take detailed minutes</li> <li>Write and distribute email, correspondence memos, letters, faxes and forms</li> <li>Assist in the preparation of regularly scheduled reports</li> <li>Develop and maintain a filing system</li> <li>Update and maintain office policies and procedures</li> <li>Maintain contact lists</li> </ul> <strong>Job Skills & Qualifications</strong> <ul> <li>High school diploma or equivalent</li> <li>Previous administrative experience</li> <li>Knowledge of office management systems and procedures</li> <li>Proficiency in MS Office (MS Excel and MS Word in particular)</li> <li>Excellent time management skills and the ability to prioritize work</li> <li>Attention to detail and problem solving</li> <li>Excellent written and verbal communication skills</li> <li>Strong organizational skills with the ability to multi-task</li> </ul> Clean As A Whistle LLC Chicago IL

Administrative Assistant

Servicemaster Clean