Administrative Assistant Senior

• This position is responsible for coordination of the supervisor's activities and calendar, as well as executive administrative functions of the department.

Major Duties

• Oversees day-to-day operations and implements strategic plans for the department in coordination with the supervisor.

• Directs and administers programs, projects, and processes.

• Provides lead budgetary support for the department. Prepares and analyzes budget reports, monitors, tracks, reconciles, forecasts, and recommends budget allocations.

• Performs executive administrative tasks for the department including legal agreements, service contracts, and billing.

• Serves as liaison within and outside of the University regarding operations, facilities, personnel, purchasing, etc.

• Initiates correspondence and coordinates events for the department.

• Develops departmental policies and procedures. Interprets policies and procedures for various customers and responds independently to inquiries.

• Conducts analyses. Coordinates the collection and preparation of various reports and records.

• Maintains the content of the department's website.

• May supervise staff and student employees and provide guidance and direction if needed.

Minimum Qualifications

• Post high school training or education.

• Five years' relevant experience.

• Advanced office software skills, including word processing and spreadsheets.

• Proficiency with using and querying databases.

• Experience monitoring and reconciling budgets.

• Experience providing guidance to students or other employees.

Desired Qualifications

• Notary Public of Michigan or willingness to be appointed and serve.

Special Instructions to Applicants

• Internal applicants should use the WMU - Internal Application.

• External applicants should use the WMU Application.

Additional Position Information

• Western Michigan University offers generous benefits to its employees including health, dental, vision, life and disability insurance, retirement, and tuition discount for the employee and tuition remission for eligible dependents. To access information about the specific benefits available for this position, go to:https://www.wmich.edu/hr/enrollment-staff

• Staff Compensation System pay grades and rates are available at: https://wmich.edu/sites/default/files/attachments/u4897/2023/hr-staff-compensation-pay-structure-2023-24_0.pdf

Physical requirements and working conditions

• Office or other indoor work with minimal physical demands such as occasionally lifting or moving materials less than 25 pounds.

• Work is generally performed in a well-lit, temperature-controlled indoor environment with occasional exposure to the outdoors or any number of elements.