Administrative Assistant Senior

Summary

Michigan Medicine is seeking an Administrative Assistant Senior for the Pediatric Surgical Specialty Ambulatory Care Managers. The primary mission of Pediatric Surgical Specialties is to provide timely, high-quality, evidence-based, empathetic care to a population of diverse patients while also upholding the academic mission of Michigan Medicine through the education of medical students and residents. We are seeking a compassionate, enthusiastic, and self-driven Administrative Assistant to provide operational support to Pediatric Surgical Specialties. This individual will share our priorities which include high quality medical care, excellent customer service, safety of staff and patients, efficiency, employee satisfaction, stewardship of resources and the ideal experience for our patients, families and employees.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world?s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings

Responsibilities*

• Administrative support

• Payroll

• Calendar management

• PTO requests

• Meeting scheduling and support

• Manage email groups.

• Troubleshoot various system issues.

• Reports

• Record data in reporting systems.

• Process Concur and expense reports.

• Review and call attention to provider open encounters list.

• EMR reporting workbench (create, run and maintain reports in collaboration with manager)

• Assist manager as directed with incident reports, financial reports, progress reports, patient letters and other required deliverables.

• Supply management

• Supply inventory management.

• Order equipment.

• Place orders through Marketsite.

• Review delivery packing slips to ensure accuracy.

• Reconcile statement of activity against supply orders.

• HR and Physical Space Management

• Assist manager with HR related duties.

• Post job openings.

• Coordinate interviews.

• Assist with onboarding access and equipment needs.

• Assist with exam room allocation.

• Assist with annual space survey.

• Assist manager in review of the safety of physical space.

• Support staff with UMHS safety policies and procedures.

• Miscellaneous

• Other duties as assigned.

Required Qualifications*

• Associates degree in healthcare administration, business administration, or related field or an equivalent combination of education and experience.

• Minimum of 4 years of experience.

• Proficiency in Microsoft Office software, as well as other databases, e-mail and calendar-keeping software.

• Strong interpersonal skills and ability to successfully work with all levels of faculty and staff.

• Must possess demonstrated ability to take initiative, work independently, prioritize, manage multiple assignments, and follow through on job responsibilities.

• Demonstrates ability to collaborate with others in a team environment, display leadership through problem solving and the initiative to advance knowledge.

• Team oriented individual.

• Ability to exercise a high level of initiative, discretion and judgement regarding sensitive and confidential matters.

Desired Qualifications*

• Knowledge of University policies and procedures

• Demonstrated ability to work effectively with individuals and groups from a variety of identities, culture, backgrounds, ideologies, including personal and social identities.

• Experience with MiChart.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

Job Detail

Job Opening ID

248477

Working Title

Administrative Assistant Senior

Job Title

Admin Asst Sr Healthcare

Work Location

Michigan Medicine

• Ann Arbor

Ann Arbor, MI

Full/Part Time

Full-Time

Regular/Temporary

Regular

FLSA Status

Nonexempt

Organizational Group

Um Hospital

Department

MM CW Pediatric OTO Clinic

Posting Begin/End Date

5/02/2024 - 7/31/2024

Career Interest

Administration

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