Administrative Assistant Senior (Hybrid)

Summary

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should include how your past work experience is related to this position.

Job Summary

You will provide overall support to the Academic Field-Work Coordinator (AFWC), Academic Capstone Coordinator (ACC) and Program Director in the University of Michigan-Flint's Occupational Therapy academic program.

You will report administratively to the department Office Manager, but will functionally report to the Coordinators and Program Director.

Responsibilities

Admissions

• Process admissions for prospective and incoming students

• Coordinate admissions interviews with prospective students

• Maintain student admission records

Capstone and Fieldwork Coordination

• Communicate with students and clinical education facilities

• Track clinical education placements

• Validate student compliance for program and clinical education placements

• Track placements of students at clinical sites

• Prepare reports for coordinators and department director

• Maintain the Fieldwork handbook and the Clinical Education Handbook

• Plan department events

• Set up access and compile evaluation data in fieldwork database

General

• Be a backup to other staff when needed

• Attend required meetings and take minutes

• Provide exceptional customer service

Required Qualifications

• High School Diploma

• Four (4) or more years of administrative experience

Work Schedule

Hybrid:

A consistent hybrid work schedule (some days on campus and some days working remotely) is available for this position at this time. However, this is subject to change based upon the duties of the position and the needs of the department.

Why Work at U-M Flint?

In addition to a career filled with purpose and opportunity, The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future.

Benefits include:

• Generous time off

• A retirement plan that provides two-for-one matching contributions after 12 months of eligible service, with immediate vesting.

• Many choices for comprehensive health insurance.

• Life insurance

• Long-term disability coverage

• Flexible spending accounts for healthcare and dependent care expenses.

Eligibility for benefits is based on your job group, your appointment percentage and the length of your appointment. Learn more about employee benefits and eligibility and download the Comprehensive Benefits for Faculty and Staff flier