Administrative Assistant Senior

Banner Health Tucson , AZ 85704

Posted 2 months ago

If you're looking to leverage your abilities to make a real difference - and real change in the health care industry - you belong at Banner Health. With facilities in six western states, we're committed to not only providing the finest care possible, but to advancing the way care is provided. To achieve our vision, we seek driven professionals who embrace change and who possess the passion and skills to make it happen.

The Banner Alzheimer's Institute (BAI) is committed to ending Alzheimer's before we lose another generation. Our administrative staff work hard to provide support behind the scenes assisting in organization, process improvement, and overall support to our clinicians and research departments.

The Administrate Assistant Sr. is working in the Toole Family Memory Center for Banner Alzheimer's Institute in Tucson, AZ. This position will support the Physician Executive Center Director as well as the other clinic staff.

The Administrative Assistant Sr. will be responsible for their executive level calendaring, daily agenda organization, maintaining task deadlines, working with administrative systems, presentations and documentation while coordinating with strategic partners in a collaborative environment at the newly constructed office in Tucson, AZ ( 2626 Ease River Rd. Tucson, AZ 85718). Bring your attention to detail, multi-tasking ability and forward thinking to Banner Health in this exciting role!

Your pay and benefits are important components of your Journey at Banner Health. Banner Health offers a variety of benefit plans to help you and your family. We provide health and financial security options so you can focus on being the best at what you do and enjoying your life.

  • --

About Banner Alzheimer's Institute

BAI was established in 2006 as Banner Health's first Center of Excellence. Banner Health is one of the largest nonprofit health care systems in the United States.

Our team is uniquely, passionately and strategically committed to ending Alzheimer's without losing another generation and to providing an unparalleled model of care for families facing this devastating disease. BAI is committed to improving people's lives through excellent patient care and advances that capitalize on the best biomedical research. We intend to make a transformational difference in Alzheimer's research and care.

About Banner Health

Banner Health is one of the largest, nonprofit health care systems in the country and the leading nonprofit provider of hospital services in all the communities we serve. Throughout our network of hospitals, primary care health centers, research centers, labs, physician practices and more, our skilled and compassionate professionals use the latest technology to make health care easier, so life can be better. The many locations, career opportunities, and benefits offered at Banner Health help to make the Banner Journey unique and fulfilling for every employee.

  • --

Job Summary

This position supports a Chief Executive Officer (CEO), Corporate Senior Leadership Team (SLT) members, a senior director, or member(s) of facility senior leadership teams by providing clerical and administrative services and assistance, of moderate complexity, requiring the use of judgment and discretion on a periodic basis. This position may also support other SMT members or senior directors as needed.

Essential Functions

  • Handles a wide variety of situations and conflicts involving the clerical and administrative function of the office, which often can not be brought to the attention of the executive. This includes summarizing the content of incoming materials, specially gathered information, or meetings to assist their supervisor; coordinating the new information with background office sources; and drawing attention to important aspects or conflict.

  • Interprets request and helps implement action, as well as decides whether the executive should be notified of important or emergency matters, as needed. In the absence of their supervisor, ensures that requests for action or information are relayed to the appropriate staff member.

  • Coordinates, handles, and/or completes recurring projects or one-time projects, as directed by supervisor.

  • Screens telephone calls and visitors, ascertaining who can be redirected to subordinate management. Provides information to callers, including key internal or external sources, which requires comprehensive knowledge of organization policies, practices and operations.

  • Maintains supervisor's calendar, regularly arranging meetings, conferences, and appointments without clearance. Arranges hotel and travel accommodations for frequent, extended trips.

  • Prepares special or one time reports, presentation materials, summaries, or replies to inquiries, selecting relevant information from a variety of sources. May assist in the research, analysis and interpretation of data under the direction of management.

  • Performs a broad range of administrative support details on a regular basis, requiring initiative and judgment to make independent decisions for which probable errors may have moderate effect on cost impacts on organizational outcomes.

  • May hire, train, conduct performance reviews, and direct the workflow for the department staff.

    This includes completing projects by assigning work to clerical staff and following-up on results.

Minimum Qualifications

High school diploma/GED or equivalent working knowledge. A strong working knowledge of administrative/specialized business support services as normally demonstrated through three to four years administrative support experience at a progressively responsible level required.

Must have written communication skills to edit and proofread business correspondence and reports. Also requires the ability to type accurately and efficiently from rough draft and machine transcription or personal dictation, involving standard business vocabulary, using common word processing programs.

Must have the ability to acquire and utilize a thorough knowledge of organization policies, practices, and operations and oral communication skills to perform routine administrative details, such as arranging meetings, responding to non-routine inquires from telephone callers or visitors, and gathering background information for sensitive or confidential reports. Must have the ability to analyze routine administrative details of limited complexity, such as resolving minor scheduling conflicts, redirecting mail, etc. Must have excellent oral, written, and interpersonal communication skills to effectively interact with all levels of the organization.

Must possess the ability to convey a professional image, as well as, effectively represent the organization as appropriate in its relationship with external customers. Must have a working knowledge of personal software packages to perform the administrative functions described above.

Preferred Qualifications

Associate's degree

Additional related education and/or experience preferred.



icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
GM Administrative Assistant

Amazon.Com, Inc.

Posted 5 days ago

VIEW JOBS 4/2/2020 12:00:00 AM 2020-07-01T00:00 The Administrative Assistant will support the General Manager and fulfillment center Operations team. The successful candidate will be highly organized, extremely detail oriented, self-motivated, able to handle confidential information, as well as a demonstrated ability to respond effectively to changing workloads and priorities. Must have the ability to communicate well and to manage multiple assignments and people simultaneously. Other responsibilities will include: Responsibilities include: * Manage and complete expense reports for General Manager, Senior Leader(s) if applicable, and yourself as needed. * Maintaining schedules, planning events, coordinating meetings, and conferences for the Fulfillment Center Staff * Own and manage conference room coordination and room calendar management * Conduct clerical duties, including filing, full office management, responding to emails, preparing documents and presentations using graphics, graphs, and internal information and platforms * Typing meeting notes, creating conference agendas and minor content curriculum creation * Scheduling cost effective travel arrangements which include: airfare/hotel/ground transportation for General Manager, and Senior Leader(s) as needed * Assist with internal communications for associates and leadership among multiple platforms, interfaces, and programs * Work with outside vendors to coordinate upkeep, and maintenance of the Fulfillment Center * Run work-related errands as needed * Think and plan ahead, delegate responsibilities appropriately and manage time effectively * Compile team goals, track and help drive completion of key deliverables and follow up on outstanding items. * Management of complex calendars and scheduling with diplomacy and discretion * Coordinate closely with Workforce Management, Recruiting, Maintenance, Human Resources, and other teams within the FC * Serve as representative on department team-building activities and peer recognition Amazon.Com, Inc. Tucson AZ

Administrative Assistant Senior

Banner Health