Administrative Assistant - Waterscapes Pools And Spas

Neal Communities Sarasota , FL 34236

Posted 1 week ago

Neal Communities, 2020 "Best Places to Work in Sarasota-Manatee" Recipient, is seeking an experienced ADMINISTRATIVE ASSISTANT to join our Waterscapes Pools and Spas team in Lakewood Ranch! In this role, you will assist the Vice President and Purchasing Job Coordinator; process purchase orders and invoices, manage subcontractor contracts and Permitting documents

This position offers great career growth opportunities as well as an excellent benefits package. Here are the benefits our team members enjoy!

  • Excellent Compensation Package

  • Health Care

  • Medical, Dental, Vision and Prescription Drug Coverage
  • Employer Paid Life Insurance

  • Disability Insurance

  • 401(K) with Company Matching Contributions

  • Vacation & Company Holidays

  • Employee Home Purchase Discount Program

  • Tuition Reimbursement Program

  • Employee Wellness Program

  • Employee Assistance Program (EAP)

ABOUT NEAL COMMUNITIES:

  • A highly awarded Southwest Florida regional homebuilder with over 45 years of experience in residential homebuilding.

  • Awarded 2019 and 2020 Best Places to Work.

  • Awarded 2015 Builder of the Year by Professional Builder Magazine.

  • An industry leader and innovator having built over 15,000 homes throughout Manatee, Sarasota, Lee and Collier counties.

  • Awarded America's Best Builder in 2012 by Builder Magazine. This distinguished honor recognizes Neal Communities as among the best homebuilders in the nation. Awarded only to the very best builders, Neal Communities was recognized by a panel of judges for offering the highest quality building and design, as well as customer and community service.

  • Current leader in the Bradenton and Sarasota Markets with over 30% market share.

  • Our purpose is to build beautiful communities, superior homes & lasting customer relationships. We stand behind our standards and service and also our commitment to the greater good.

RESPONSIBILITIES:

  • Supply Pro management of new pool orders

  • Create new start packages.

  • Job creation in Newstar

  • Coordinate permitting documents

  • Assist VP with administrative duties, schedules, and follow up as needed.

  • Variance Purchase Orders:

  • Data entry of variance purchase orders into Newstar

  • Research purchase orders as required

  • Scopes of Work

  • Update Scopes of Work as required and distribute as needed.
  • Maintain subcontractor agreements as required.

  • Manage the Cost of Products process to include generating the cost of product reports and enter in the tracking sheet.

  • Manage and update schedules in Hyphen.

  • The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all duties, responsibilities, and skills

JOB REQUIREMENTS:

  • High School diploma or equivalent

  • Executive Administration experience preferred

  • Must be able to multi-task and work in a fast-paced work environment

  • Excellent computer skills and proficient in MS Word, Excel and Outlook

PHYSICAL REQUIREMENTS:

  • General sedentary work requiring the use of office equipment such as computers, copiers, printers, scanners and telephones.

  • Position requires sitting, standing, walking, bending, stooping, grasping, writing, typing, repetitive motions, hearing ability, visual acuity, and climbing stairs on occasion.

  • May occasionally lift and/or move up to 25 pounds.

All employees will support the organizations mission and vision by exhibiting the following behaviors: excellence and competence, collaboration and innovation, respect, commitment to our community, accountability and ownership.

We are an Equal Opportunity Employer and a Drug-Free Workplace Employer.

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Administrative Assistant - Waterscapes Pools And Spas

Neal Communities