Administrative Assistant

Ryan Companies US, Inc. has an immediate career opportunity for an Executive Assistant with our team in Westmont!

Some things you can expect to do:

• Provide executive level administrative support to members of the Mission Critical team

• Proactively manage calendars, emails, calls, and other correspondence for leaders, including scheduling meetings, creating materials and compiling monthly reports

• Act as liaison between a Project Manager, Superintendent and subcontractors or other members of the team

• Manage subcontractor insurance and registration process and project-specific invoicing

• Maintain and create close working relationships with senior executives, organizational peers, and staff members, both internally and externally

To be successful in this role, experience providing high-level administrative support in a rapidly changing work environment is required. You must have very strong attention to detail & accuracy and exceptional organizational skills.

You really will stand out if you:

• Are proficient with entire Microsoft Office Suit (Word, Outlook, Excel, PowerPoint) and can quickly become fluent with new technologies

• Have strong customer service skills, along with both verbal and written communications skills

• Have experience in a construction environment and with accounting software systems

• Are self-motivated and can work well in a team environment

• Bring a demonstrated track record of handling confidential information appropriately

• Excel at developing and maintaining excellent working relationships with others

• Resolve issues effectively and demonstrate sound judgement in decision-making

• Are a learner, open, honest, and collaborative

Positions require verification of employment eligibility to work in the U.S.

Must be authorized to work in the U.S.

Certain positions and locations require Covid-19 vaccination, subject to reasonable accommodations for valid medical or sincerely held religious reasons.

Competitive Salary

Medical, Dental and Vision Benefits

Retirement and Savings Benefits

Flexible Spending Accounts

Life Insurance

Educational Assistance

Paid Time Off (PTO)

Parenting Benefits

Long-term Disability

Ryan Foundation - charitable matching funds

Paid Time for Volunteer Events