Administrative Assistant

Position Details

Position Information

Recruitment/Posting Title Administrative Assistant Job Category URA-AFT Administrative Department FASC - Ctr Childhood Studies Overview

Ranked #49 in U.S. News & World Report's list of Best Public Colleges and Universities, Rutgers University-Camden is a diverse, research-intensive campus of approximately 6,100 students at the undergraduate, graduate, and doctoral levels and 1,100 faculty and staff members.

Located in Camden, N.J., directly across the Delaware River from Philadelphia, the university is uniquely situated to serve the local community while achieving global reach. A U.S. Department of Education-designated Minority Serving Institution, the university thrives due to a supportive culture that helps students achieve their goals and fosters collaboration among employees.

Rutgers-Camden is recognized as a national model for civically engaged urban universities and was selected by the Carnegie Foundation for the Advancement of Teaching for a Community Engagement classification. Washington Monthly magazine has ranked Rutgers University-Camden among its "Best Bang for the Buck" universities and best national research universities. Recently, Rutgers-Camden earned Carnegie classification as an R2 research university due to a high volume of internationally recognized research, creative output, and scholarly activity.

The Faculty of Arts and Sciences are the largest academic unit at Rutgers-Camden, delivering a wide array of degree programs at the baccalaureate, master's, and doctoral levels in the humanities, natural sciences, social sciences, and fine arts. The Faculty of Arts and Sciences includes three schools: the College of Arts and Sciences, University College, and the Graduate School.

Posting Summary

Rutgers University-Camden Faculty of Arts and Sciences seeks an Administrative Assistant in the department of Childhood Studies. This position provides administrative support for assigned unit/department(s) within FASC.

Plans, organizes, executes, and coordinates office procedures and routines. Performs diversified and confidential, secretarial, clerical, and basic administrative duties that require judgment in the resolution of routine administrative processing issues and in the selection of the proper procedures to employ. Performs professional work that requires knowledge of general administrative/office management practices including email, telephone, filing, faxing, data entry, spreadsheet creation, report generation. This position is responsible for providing complex administrative support and customer-oriented services with the expectation that specific duties may shift depending on departmental need.

Position Status Full Time Hours Per Week 37.5 Daily Work Shift Day Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024.

Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.

FLSA Nonexempt Grade 03 Position Salary Starting salary will be commensurate with qualifications and experience, within university policy and salary schedules, as well as departmental budgets. Annual Minimum Salary 48372.000 Annual Mid Range Salary 60147.000 Annual Maximum Salary 71921.000 Standard Hours 37.50 Union Description URA-AFT Administrative Payroll Designation PeopleSoft Benefits

Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.

Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

Requires a bachelor's degree in a related field or equivalent combination of education and/or experience.

Certifications/Licenses Required Knowledge, Skills, and Abilities

Requires a bachelor's degree in a related field or equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping, and/or report writing.

• Must possess strong interpersonal skills, tact, and diplomacy and to maintain a pleasant work environment

• Must be able to communicate effectively with faculty, staff, students, and outsiders

• Must have effective client service skills

• Must be able to work independently, take initiative, and to multi-task under pressure

• Must have an acute attention to detail

• Data entry/word-processing/typing skills, working knowledge of spreadsheets and email required

Preferred Qualifications

Knowledge of Cornerstone, Blackboard, and the University's policies and procedures is preferred. Advanced knowledge of Microsoft Office, especially with Word and Excel a plus.

Equipment Utilized

Knowledge of or the ability to learn course platforms like Blackboard and Sakai and to help faculty with the use of them as necessary.

Physical Demands and Work Environment

Communication skills, flexible in an ever-changing environment. Must be able to multi-task under pressure and meet tight deadlines.

Special Conditions

Posting Details

Posting Number 24ST1043 Posting Open Date 05/09/2024 Special Instructions to Applicants Regional Campus Rutgers University-Camden Home Location Campus Rutgers University-Camden City Camden State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply.

Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Resume/CV

Optional Documents

• Cover Letter/Letter of Application

• List of Professional References (contact Info)