Administrative Assistant

Position Details

Position Information

Recruitment/Posting Title Administrative Assistant Job Category Staff & Executive

• Administrative & Support

• General Department SPH-Biostatistics Overview

New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and six centers and institutes that focus on cancer treatment and research, neuroscience, clinical and translational research, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.

Our clinical and academic facilities are located throughout the state including New Brunswick, Piscataway, Newark, Scotch Plains, Somerset, Blackwood, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, University Hospital in Newark, and other affiliates.

Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.

Posting Summary

Rutgers is seeking a Administrative Assistant for the Department of Biostatistics and Epidemiology within the School of Public Health, located in Piscataway, NJ. Performs a wide variety of confidential administrative and support services to the Chair and Faculty withinthe department of Biostatistics and Epidemiology. Assists in the planning and support of program activities.

Duties include:

• Performs a wide variety of typing assignments, including correspondence and reports.

• Maintains assigned faculty member's appointment calendars, establishing priorities and scheduling appointments at own discretion.

• Works in collaboration with the Executive Assistant to the Chair as a contact between the faculty and other offices, vendors (internal and external), institutions, agencies, on a wide range of items.

• Provides coverage when the Executive Assistant to the Chair is out of the office.

• Works closely with Student Affairs to organize departmental components of Open House and Orientation events.

Position Status Full Time Hours Per Week 35 Daily Work Shift Day Work Arrangement FLSA Nonexempt Grade 2000 Position Salary TC2000 salary scale Annual Minimum Salary 27.010 Annual Mid Range Salary 27.510 Annual Maximum Salary 28.340 Standard Hours 35.00 Union Description Teamsters, Local 97 Payroll Designation PeopleSoft Benefits

Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.

Seniority Unit Terms of Appointment Staff

• 12 month Position Pension Eligibility PERS

Qualifications

Minimum Education and Experience Certifications/Licenses Required Knowledge, Skills, and Abilities

• Associate's Degree plus two (2) years of administrative/secretarial experience.

• Equivalent experience, education and/or training may be substituted for the education requirements.

• Must also be proficient in Microsoft Office including Excel, PowerPoint and Word.

• Demonstrated interpersonal skills required.

Preferred Qualifications

• BANNER System, PeopleSoft and Marketplace experience preferred

Equipment Utilized Physical Demands and Work Environment Special Conditions

Posting Details

Posting Number 24ST1527 Posting Open Date Special Instructions to Applicants Regional Campus Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus Piscataway (RBHS) City Piscataway State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Do you have an Associates Degree plus two (2) years of administrative/secretarial experience?

• Yes

• No

• Are you proficient in Microsoft Office including Excel, PowerPoint and Word?

• Yes

• No

Applicant Documents

Required Documents

• Resume/CV

Optional Documents

• Cover Letter/Letter of Application