Administrative Assistant - Rmhc

Job Description

Position Purpose

We are seeking a dedicated and experienced administrative professional to provide executive-level administrative support to the RMHC Global President and Chief Executive Officer and the Global Chief Development Officer.

This individual will also provide some general administrative support for the broader RMHC Global team and will report to the RMHC Director of Strategy and Alignment.

Specific Responsibilities include:

• Extensive calendar management and meeting coordination

• Travel planning including securing travel visas, hotels, flights, ground travel and itineraries and coordination with teams to optimize the time and availability of the President/CEO and the CDO

• Processing expense reports

• Keeping officers on schedule; providing necessary reminders, documents, etc.

• Management of RMHC Info email inbox (including holiday coverage)

• Management of RMHC general voicemail (Including holiday coverage)

• Collection and distribution of departmental mail and checks from MHQ (M, W, F)

• DocuSign management

• Additional responsibilities as needed

Operational Excellence:

• Anticipate and respond to schedule or travel challenges and conflicts, and work proactively to address them with a positive and solution-oriented approach

• Engagement of team members with a positive and supportive style

• Take personal responsibility for meeting commitments and ensuring that results are achieved in a timely manner

• Great attention to detail and anticipating needs of executives

• Represent the Office of the President and CEO, Office of CDO and RMHC Global generally with the upmost and consistent professionalism

• Work collaboratively with others in ways that align with the RMHC core values and supports the success of the overall team